Assistant Property Manager-FT at 1ST AMERICAN MANAGEMENT CO INC

Description

JOB DESCRIPTION

TITLE: Assistant Property Manager - Full-time

DEPARTMENT: Property Management

REPORTS TO: Property Managers

JOB SUMMARY: Assist property managers in clerical duties as requested along with routine assigned tasks

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES:

Preparation (copying/folding/stuffing/sending) of annual meeting packets

Mailing (folding/stuffing/sending) of monthly, quarterly, and annual billing statements

Assist with board meeting preparation

Filing

Contact vendors for bid requests

Record meetings and transcribe minutes

Scheduling of clubhouse rentals

Handle routine maintenance requests and follow-ups

Check phone messages and call back as needed

Prepare check requests as directed by property managers

Prepare resident/tenant billing or credit memos as needed

Maintenance of property websites

Handle Architectural Control Committee submittals as applicable

Access Control/Transponder requests

Late letters as directed by property managers

Preparation of liens

Prepare and send violation letters as directed by property managers

Newsletter preparation

Maintain property files

Add/update homeowner contact information (phone numbers, email addresses, etc.) to 1^st American property management software

Maintain homeowner emergency contact information

Property and/or violation inspections as requested

Delinquency calls

Special projects as requested by property managers

Perform any other duties assigned to you from time to time

Operate standard office equipment to include 10-key calculator, computer, printer, multi-line phone system, copier

Maintain a professional office environment and promote a positive image for the company

Use personal vehicle to perform company business when necessary

Follow guidelines set out in the 1^st American Management Co., Inc. employee handbook

EDUCATION AND/OR EXPERIENCE:

High School Education or Equivalent

SKILLS:

• Computer literacy
• Basic knowledge of Microsoft Excel and Microsoft Word
• Math aptitude
• Oral and written communication skills
• Customer relations
• Organization
• Planning
• Project management
• Time management
• Problem solving

Qualifications