Clinic Operations Manager - Physician Services at AllCare.ai

About AllCare.ai

AllCare.ai is transforming senior healthcare by delivering fully coordinated, in-facility care built around one shared care plan. We bring together in-facility providers — including primary care, psychiatry, podiatry, diagnostics, wound care, and chronic care management — alongside pharmacy services, all supported by a 24/7 medical concierge team to ensure seamless, high-quality care for residents.

At AllCare.ai, technology strengthens the connection between provider and patient. Our AI-powered platform automates charting, compliance, and predictive health alerts so providers can spend more time with patients and less time on administrative work. The result: smoother workflows, smarter decision-making, and stronger patient outcomes.

We currently serve Assisted Living Facilities across California and are expanding to new regions. Our mission is simple — to give healthcare providers the tools, support, and time they need to deliver exceptional care for seniors.

Role Overview

We’re seeking an experienced Clinic Operations Manager – Physician Services to lead the operational foundation of AllCare’s clinical programs. This role is central to ensuring smooth, efficient, and compliant clinic operations while supporting our Medical Director and Medical Concierge team in delivering high-quality patient care.

You’ll oversee physician scheduling, patient coordination, compliance tracking, and cross-functional workflows — ensuring that clinical and administrative systems run seamlessly as AllCare scales its presence across California.

What You’ll Do

• Operational Leadership: Oversee daily clinic operations, ensuring efficient workflows from patient intake through care delivery.
  
• Clinical Coordination: Manage physician schedules and logistics across multiple specialties to optimize coverage and productivity.
  
• Patient Management: Supervise patient onboarding and ensure EMR accuracy, documentation integrity, and seamless care transitions.
  
• Compliance & Documentation: Maintain adherence to regulatory standards and ensure all care plans, medications, and notes are accurately documented.
  
• Stakeholder Collaboration: Act as a liaison between facilities, physicians, and patients to ensure operational efficiency and satisfaction.
  
• Team Management: Lead, train, and support the Medical Concierge team to deliver exceptional service and accountability.

Requirements

Qualifications

• Experience: 10–15 years in clinic administration, healthcare operations, or multi-site practice management.
  
• Leadership: Proven ability to manage clinical and administrative teams in fast-paced, multi-specialty settings.
  
• Technical Skills: Strong proficiency in EHR/EMR systems, healthcare compliance, and workflow optimization.
  
• Communication: Excellent interpersonal and stakeholder management skills with a collaborative approach.
  
• Problem-Solving: Strategic thinker with a track record of improving processes and driving operational excellence.

Preferred Qualifications

• Experience in geriatric care, assisted living, or multi-specialty healthcare environments.
  
• Familiarity with AI-enabled tools and digital workflow platforms.
  
• Experience supporting clinical expansion, practice scaling, or onboarding new facilities.

Benefits

What We Offer

Compensation: $95,000–$125,000/year (commensurate with experience)
Full Benefits: Medical, Dental, Vision, and 401(k)
Paid Time Off & Sick Leave
Professional Growth: Opportunities for leadership development and cross-functional collaboration