Legal Administrative Assistant at Everflow Technologies Inc. Job Board

About the role

We’re seeking a detail-oriented and versatile Legal Administrative Assistant to support our Legal team while providing occasional cross-functional assistance to Sales, Operations, and the executive team. This role involves preparing, proofreading, and organizing legal documents; maintaining and filing contracts and corporate records; coordinating with external partners such as insurance brokers; and managing calendars, meetings, and correspondence. The ideal candidate has at least 2 years of legal support experience (corporate or contracts), strong communication and organizational skills, and proficiency in Google Suite. This position requires discretion, initiative, and the ability to manage multiple priorities while supporting a fast-paced, collaborative team environment.

What you'll do

• The administrative assistant will support Sales, Ops, Legal (maybe HR?) and potentially company founders
• Provide flexible support; fill in for absent staff, cover different departments as assigned and assist with ad-hoc projects
• Handle confidential documents and correspondence as needed
• Manage calendars, schedule appointments, coordinate with internal teams (potentially founders), and confirm meetings with 3rd parties and colleagues
• Schedule conference rooms for internal and external meetings; coordinate supporting technology (assist Erin with offsite coordination?)
• Provide ad hoc administrative and project support to the Sales, Finance, Human Resources, and Legal teams
• Document management: Draft, proofread, and format legal documents such as pleadings, motions, and correspondence
• Filing/saving/documenting signed contracts and corporate documents
• Coordinate with insurance broker on renewing policies, obtaining COIs upon request
• File organization: Create, maintain, and organize electronic and hard copy client files
• Act as gatekeeper to executive team

Qualifications

• Competency in Google Suite
• At least 2+ years of legal support experience (corporate & contracts)
• Experience working with and supporting remote teams
• Be comfortable working and communicating with professionals at all levels
• Ability to exercise initiative
• Ability to multi-task and prioritize
• Strong communication skills and a demonstrated ability to write effectively

Compensation Package:

Base Salary: $65,000 - $75,000
Bonus Potential

***Please note that this is a salaried, non-exempt role***

Perks include:

• Employer Covered Medical, Dental and Vision Insurance
• Unlimited PTO and paid holidays
• 401(k) (No matching at this time)
• Paid parental leave for putting your family first
• Startup-like environment, without the constant rush to raise the next round of funding
• A very collaborative team and culture
• Education, gym, and equipment stipend
• Travel opportunities to relevant conferences

Join Our Exceptional Team

Dive into a role where respect, ownership, and mindfulness define our culture. As a valued team member, you'll enjoy the freedom to innovate and excel, supported by the tools and equipment you need to succeed.

Balance, Growth, and Connection

Work/Life Harmony: Embrace unlimited PTO and a healthy balance that respects your life outside work.

Continuous Growth: Regular feedback and discussions about your career path keep you moving forward.

Inclusive Community: Be part of a welcoming, engaging workplace that celebrates diversity and fun.

We offer a dynamic environment where excellence is rewarded, your well-being is a priority, and every day brings a chance to make meaningful connections. Ready for a truly rewarding challenge? We're excited to meet you.