External Partnerships Coordinator at undefined

POSITION: External Partnerships Coordinator

SUPERVISOR: Manager of External Partnerships

STATUS: Hourly/Non-Exempt

PAY RANGE: $24.00 - $27.00 Hourly; 

The base pay offered will consider internal equity and may vary based on the candidate’s job-related knowledge, skills, experience, and other factors.

LOS ANGELES REGIONAL FOOD BANK

The mission of the Food Bank is to mobilize resources to fight hunger in our community.  To fulfill our mission, we source and acquire nutritious food and other products and distribute them to people experiencing nutrition insecurity through our partner agency network and directly through programs; energize the community to get involved and support hunger relief; and conduct hunger and nutrition education and awareness campaigns and advocate for public policies that benefit the people we serve.  Food Bank employees are hired because of their unique skills, diverse perspective, and their commitment to our mission. This means that each of us, working together, will do all that we can to fulfill our vision that no one goes hungry in Los Angeles County. Our core values include: Respect, Stewardship & Accountability, Collaboration, Urgency, Service, Integrity and Diversity. Our organization is committed to maintaining a positive and engaging workplace for all employees.

ESSENTIAL FUNCTIONS

The position of the External Partnerships Coordinator supports the Manager of External Partnerships in developing and distributing materials to support programs for prospective and participating agencies. Works closely with the team for the recruitment, evaluation, enrollment, orientation, and monitoring of existing and new agencies.  Provide guidelines to agencies regarding the storage and distribution of food, record-keeping practices, and maintenance of standards.  Monitors agencies and provides technical assistance according to established guidelines. Support grant-related and Neighbor Intake activities. This role also supports agency-related principle functions such as the All Agencies Conference, Service Planning Area meeting and Agency Newsletter. 

WHAT YOU’LL DO

Agency Relations Support: Assists the Manager of External Partnerships in ensuring high-level service support for agencies, projects, and initiatives. Develop and sustain relationships with agencies through exceptional customer service and help facilitate the transition to the Agency Relations Specialist when appropriate. Assist team in working with community organizations to promote Food Bank programs and logistics coordination, as well as assist with agency support opportunities, including health education, grants support, etc. Assists prospective and participating agencies in storage and distribution requirements, food distribution, and food recipient records and requirements as mandated by federal, state, and Food Bank guidelines. Provides orientations as needed to new agencies joining the Food Bank, including online assessments and communication. Assist with grants and track grant allocations for accuracy and rehoming grant equipment Works effectively with other staff members at all levels of responsibility within the Food Bank.

Event & Program Coordination: Assist the Manager of External Partnerships with planning, scheduling, and/or attending community and other external outreach events, workshops, and meetings, using a combination of virtual and online forums as needed. As directed by the Manager of External Partnerships, assists/attends departmental activities such as the New Agency Orientations, the Annual All Agencies Conference, and other meetings. Supports any needs related to the annual All Agencies Conference and Agency Newsletter.

Administrative & Data Management: Creates and distributes resource information and materials on government programs and subsidies. Assist the Client Data Analyst with onboarding and training the implementation agencies on the Neighbor Intake Oasis Platform. Assists with coordinating allocations and reports for grant-related programs or projects. Prepares monthly activity and monitoring reports, including tracking of agency participation and other reports as required. Assists with surveys, database maintenance, data entry, and other administrative functions as required. Travel to various sites throughout Los Angeles County to attend SPA meetings and monitor prospective and participating agencies according to established guidelines.

QUALIFICATIONS:

• A Bachelor’s Degree with an emphasis in nonprofit management or a related field is preferred but not required. Three (3) plus years of experience in an Administrative Support role is required.

• Ability to manage and track grants, including allocation and reporting.

• Experience in planning, organizing, and coordinating events, workshops, and community outreach activities.

• Superior interpersonal, communication, and organizational skills are required.

• Strong presentation skills, including networking and public speaking; bilingual English/Spanish is required.

• Access to reliable transportation required to travel within Los Angeles County

• Must be resourceful and possess good analytical skills with the ability to think creatively to solve problems.

• Ability to work cohesively as a team and independently, demonstrating a service-first ethic.

• Well-organized and detail-oriented, highly adaptable, and able to maintain challenging projects.

• Excellent interpersonal communication skills with strong relationship-building skills.

• Must be proficient in various computer software applications such as word processing, spreadsheets, databases, and presentation or online platforms. 

• Highly adaptable, flexible, and attentive to details.

• Tactful, empathetic, and able to maintain confidentiality.

• May be required to work on weekends or evenings.

• Possess a valid California Driver’s License and have access to a reliable, insured vehicle. Must be able to travel within Los Angeles County as required. Work assignments may include various facilities and hubs across Los Angeles County, including locations in Los Angeles and the City of Industry, CA. Flexibility to commute between Food Bank facilities as needed is essential.

• Passion for the Food Bank’s mission and commitment to the values of the organization: collaboration, inclusion, diversity, equity, accessibility, respect, service, stewardship & accountability.

Work Environment:

• Office and Field Environment.

• Exposure to natural elements such as odor, noise, dust, heat, rain, or cold.

BENEFITS

We offer a comprehensive benefits package:

• Medical: Employee HMO coverage as little as $10 per bi-weekly paycheck and access to Nonstop Health funds

• Dental: Employee HMO coverage available at no cost

• Vision: Comprehensive vision insurance with generous allowances for examinations and material costs 

• Flexible Spending Accounts

• Employer-paid Life Insurance and Long-Term Disability

• Optional Long-Term Care Insurance

• 403(b) retirement savings plan with employer match

• Employee Assistance Program (EAP) with expanded Mental Health 

• Employee recognition programs

• Growth & career development support for professional certifications and additional training resources

• Vacation: Two weeks annually for the first three years

• Holiday: Nine paid holidays; eligible upon date of hire

• Sick Leave Time available

As a part of the Food Bank’s pre-employment screening process, all potential employees are subject to a Criminal Background Check.

In instances of a federal, state or locally declared emergency, Los Angeles Regional Food Bank is typically considered an essential service and emergency responder; all of its employees may be called in to perform regular or emergent duties.

The Los Angeles Regional Food Bank is proud to be an “Equal Opportunity Employer.” Applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status. The Food Bank fosters an organizational culture where ideas and decisions from all people help us grow, innovate, and serve in a rapidly changing world. We strongly encourage people from underrepresented groups to apply.