Senior Payroll Administrator at Kpaonline
Kpaonline · Westminster, United States Of America · Hybrid
- Senior
- Office in Westminster
Position Description:
The Senior Payroll Administrator will be responsible for managing and processing the company’s multi-state payroll operations in a timely, accurate, and compliant manner. This individual will serve as the primary point of contact for all payroll-related matters, ensuring compliance with federal, state, and local wage and hour laws, while supporting employees with professionalism and efficiency.
This role requires strong attention to detail, experience with multi-state payroll, and the ability to partner cross-functionally with HR, accounting, and finance teams in a fast-paced software environment.
Position Description:The Senior Payroll Administrator will be responsible for managing and processing the company’s multi-state payroll operations in a timely, accurate, and compliant manner. This individual will serve as the primary point of contact for all payroll-related matters, ensuring compliance with federal, state, and local wage and hour laws, while supporting employees with professionalism and efficiency. This role requires strong attention to detail, experience with multi-state payroll, and the ability to partner cross-functionally with HR, accounting, and finance teams in a fast-paced software environment.
Responsibilities:
- Process semi-monthly payroll for approximately 200 employees across multiple U.S. states.
- Review and verify employee time, earnings, deductions, and benefits prior to finalizing payroll.
- Coordinate payroll activities related to bonuses, commissions, equity, and other incentive comp.
- Partner with HR on all wage garnishments and own accurate withholding and payment to all agencies.
- Support the 401k administration, including rollovers, distributions, loan administration, and withholding calculations
- Respond promptly to payroll-related inquiries from employees and managers.
- Partner with HR on new hire setup, terminations, and changes in pay or deductions.
- Partner with Accounting to align payroll entries with monthly and quarterly close deadlines.
- Prepare payroll-related journal entries and maintain all supporting documentation.
- Support the reconciliation of payroll accounts, 401(k), taxes and employee deductions.
- Manage compliance with federal, state, and local payroll regulations, including wage and hour, garnishments, and tax withholding with payroll provider.
- Partner with the HRIS, Paylocity, to ensure timely and accurate tax filings and reporting (W-2s, 941s, 940s, etc.).
- Partner with HR and accounting to ensure accurate general ledger postings and benefit deductions.
- Support the annual external 401 (k) audit.
- Support the various annual workers compensation audits.
- Serve as the internal expert for the HRIS, Paylocity.
- Support system upgrades, testing, and integrations with HRIS and accounting platforms.
- Identify opportunities to streamline payroll processes and improve accuracy.
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