Senior Administrative Assistant (Based in Mumbai, India) (Mumbai, India) at None

The Role

This position will provide administrative and procurement support to the asset and property management team in Mumbai.

Job Responsibilities

• Work with Central Procurement team on services and term contracts procured for the asset.
• Creation of services and goods received note for all term contracts in SAP.
• Setting up proper records and systems, documenting purchase requisition and purchase orders for vendor payments, processing of tax invoices.
• Coordinating with the Executives and Technicians on the work schedule and completion status.
• Maintain b​​​​​​ill collection and follow-up on the payments with tenants and vendors.
• Assist Property Manager in collecting and reviewing tenant Certificates of Insurance to ensure compliance with lease documents and tenants' requirements.
• Document controller for all SOPs and maintain all records of SOPs.
• All other duties within Property Management team as assigned.

Job Requirements

• Degree in Business Administration or equivalent
• At least 8 to 12 years of relevant work experience, preferably within the Property / Facilities Management team 
• Excellent command of English and strong analytical skills are preferred
• Meticulous and highly organized
• Self-initiated, able to work under pressure with tight timeline and a good team player
• Proficient in MS Word, PowerPoint and Excel