Management Analyst I - TMS -Fiscal & Grants at Collier County, FL

About the Department

The Transportation Management Services Department is seeking a highly motivated and detailed-oriented individual to join our team as a trusted administrative and operational partner to the Department Head. This position will provide high-level coordination, analysis, and executive support across a dynamic department. This position ensures efficient daily operations, seamless communication, and alignment of department priorities with organizational goals. The ideal candidate combines exceptional administrative acumen with strategic thinking, professionalism, and proactive mindset. This role offers a front-row seat to the inner workings of a leading public organization. You’ll partner directly with senior leadership, contribute to strategic initiatives, and help drive operational excellence across the department. If you thrive in a high-energy, purpose-driven environment and take pride in being a trusted right hand to executive leaders, we invite you to apply.

Position Duties

Administrative Leadership
• Oversee administrative operations for the department head, including scheduling, correspondence, and coordination of priorities.
• Manage documentation, records, and compliance requirements for the department.
• Draft, review, and edit reports, memos, and official communications.
• Support budget preparation, monitoring, and reporting activities.
• Serve as liaison between the department head and internal/external stakeholders.
Executive & Strategic Support
• Oversee support to the Department Head on executive functions, including strategic planning, goal tracking, and performance reporting.
• Prepare executive-level briefings, presentations, and reports as well as serve as the first reviewer and editor of all executive summaries submitted by divisions in TMSD.
• Conduct policy and organizational research to support leadership decision-making.
• Assist in developing and monitoring departmental performance metrics and key initiatives to identify trends and make informed decisions to optimize business performance.
• Dictate all action items from executive meetings and ensure actions are tracked and completed by determined deadlines. This will include communicating directly with all stakeholders within the department and county-wide.
Learning & Development Support
• Assist in the design, coordination, and delivery of training programs, onboarding, and staff development initiatives.
• Evaluate learning needs and recommend professional development opportunities for staff.
• Develop training materials, guides, and resource toolkits.
• Develop and oversee a tracking mechanism for participation, outcomes, and feedback from training and development programs.
• Conduct administrative duties that support mentorship, coaching, and career development frameworks within the department, such as, communication to class participants, scheduling sessions, researching content, and assembling all necessary materials.

ADDITIONAL FUNCTIONS
• Performs other related duties as required.

Minimum Qualifications

• Bachelor’s degree required.
• Two (2) years of related experience; experience should be directly related to executive and administrative functions.
• Candidates without a degree should possess four (4) additional years of related experience.
• Fingerprinting Required.

Other Qualifications

• Salary offers above the minimum of the pay grade may be considered based on qualifications. 
• Essential Employees may be required to work during an undeclared emergency and/or declared emergency.  On an incident-by-incident basis, the County’s Administrative Office will make the determination as to who will be required to work.
• This job posting is not intended to be all-inclusive list of responsibilities, skills or working conditions associated with the position.