Project Coordinator at Medford Wellington Service Co Inc.

Description

Job Title: Project Coordinator

Department: P&S/SPJ

Reports to: Project Manager SPJ

Job Description/Qualifications:

Support the successful execution of both Plan and Spec and Special Projects

Schedule field labor and manager resources

Central point of contact between Project Managers, Field Supervisors, Customer site contacts, vendors and subcontractors

Scheduling and Resource Management:

Ensure labor, materials, vendors and subcontractors are aligned to meet project schedules and deliver high quality results

Develop, maintain and communicate daily/weekly/long term schedules for field crews across multiple projects and departments

Coordinate labor assignments with Project Managers, Assistant Project Managers and Foreman to optimize manpower and utilization

Monitor upcoming project needs to ensure adequate labor, tools and equipment availability

Assist in forecasting labor needs based on project schedules and backlog

Maintain real time tracking of field labor resource allocation and proactively adjust as priorities shift

Dispatching and Field Coordination:

Manage the dispatching of field crews, ensuring they have the correct information, tools and materials for project execution

Support field trade Foreman with daily and weekly planning to minimize downtime, maximize productivity

Respond promptly to field requests for additional labor or materials as jobsite conditions change/evolve

Customer/Vendor/Subcontractor Coordination:

Serve as liaison between internal project teams and external customer site contacts to coordinate site access, work schedules and on-site requirements 

Coordinate with vendors and subcontractors to ensure timely delivery of materials and services to meet schedules

Confirm and communicate delivery dates, equipment lead times, and subcontractor work windows with all stakeholders

Administrative and Support Duties:

Track field labor utilization, identifying potential inefficiencies, constraints or conflicts

Ensure compliance with all company policies, safety standards, as well as project site specific requirements

Work with the AP team to obtain vendor compliance documents including but not limited to COR’s, Lien Waivers, and other project related documents

Issue Commitment PO’s for vendors and subcontractors including following up on lead times and delivery

Coordinate the filing of permits as required by Plumbing, Electrical, Sheet Metal, Mechanical and Building permits (specific to locations as well)

Coordinate and track the scheduling of Electrical, Plumbing, Sheet Metal, Mechanical and Building inspections for project based work

Coordinate and track the scheduling of new equipment commissioning and quality inspections

Physical Requirements:

Lifting an average of 25lbs on a daily basis

Ability to type/work at a computer screen for extended periods of time

Standing, sitting, bending, kneeling, reaching, stooping, lifting, walking, typing

Other:

An individual must show a willingness to continue to develop skills in the Plumbing and HVAC/R trade as part of the continued learning process. Must show strong teamwork skills and also be capable of working independently. 

Please note that the job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employer for this job. Activities, duties and responsibilities are subject to change at any time with or without prior notice

It is the policy of Medford Wellington to provide a safe and healthy environment in which our employees, visitors and customers, can carry out their business

We are an Equal Opportunity Employer who pledges to not discriminate against employees or potential employees based on race, color, religion, sex, national origin, age, disability or genetic information.

Requirements

Job Title: Project Coordinator

Department: P&S/SPJ

Reports to: Project Manager SPJ

Job Description/Qualifications:

Support the successful execution of both Plan and Spec and Special Projects

Schedule field labor and manager resources

Central point of contact between Project Managers, Field Supervisors, Customer site contacts, vendors and subcontractors

Scheduling and Resource Management:

Ensure labor, materials, vendors and subcontractors are aligned to meet project schedules and deliver high quality results

Develop, maintain and communicate daily/weekly/long term schedules for field crews across multiple projects and departments

Coordinate labor assignments with Project Managers, Assistant Project Managers and Foreman to optimize manpower and utilization

Monitor upcoming project needs to ensure adequate labor, tools and equipment availability

Assist in forecasting labor needs based on project schedules and backlog

Maintain real time tracking of field labor resource allocation and proactively adjust as priorities shift

Dispatching and Field Coordination:

Manage the dispatching of field crews, ensuring they have the correct information, tools and materials for project execution

Support field trade Foreman with daily and weekly planning to minimize downtime, maximize productivity

Respond promptly to field requests for additional labor or materials as jobsite conditions change/evolve

Customer/Vendor/Subcontractor Coordination:

Serve as liaison between internal project teams and external customer site contacts to coordinate site access, work schedules and on-site requirements 

Coordinate with vendors and subcontractors to ensure timely delivery of materials and services to meet schedules

Confirm and communicate delivery dates, equipment lead times, and subcontractor work windows with all stakeholders

Administrative and Support Duties:

Track field labor utilization, identifying potential inefficiencies, constraints or conflicts

Ensure compliance with all company policies, safety standards, as well as project site specific requirements

Work with the AP team to obtain vendor compliance documents including but not limited to COR’s, Lien Waivers, and other project related documents

Issue Commitment PO’s for vendors and subcontractors including following up on lead times and delivery

Coordinate the filing of permits as required by Plumbing, Electrical, Sheet Metal, Mechanical and Building permits (specific to locations as well)

Coordinate and track the scheduling of Electrical, Plumbing, Sheet Metal, Mechanical and Building inspections for project based work

Coordinate and track the scheduling of new equipment commissioning and quality inspections

Physical Requirements:

Lifting an average of 25lbs on a daily basis

Ability to type/work at a computer screen for extended periods of time

Standing, sitting, bending, kneeling, reaching, stooping, lifting, walking, typing

Other:

An individual must show a willingness to continue to develop skills in the Plumbing and HVAC/R trade as part of the continued learning process. Must show strong teamwork skills and also be capable of working independently. 

Please note that the job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employer for this job. Activities, duties and responsibilities are subject to change at any time with or without prior notice

It is the policy of Medford Wellington to provide a safe and healthy environment in which our employees, visitors and customers, can carry out their business

We are an Equal Opportunity Employer who pledges to not discriminate against employees or potential employees based on race, color, religion, sex, national origin, age, disability or genetic information.