Strategic Sourcing and Sub-Rental Manager at SmartSource

SmartSource^®, an ABCOM Technology Group company, has more than 35 years of experience serving clients' business technology needs in the events, staffing, legal, government, finance, education, entertainment, and meeting production industries. The company provides service throughout North America through its fully staffed and equipped offices in major metropolitan markets. SmartSource draws from its extensive inventory of IT, AV, and interactive technologies to deliver solutions as varied as computers for contract staff, office equipment for temporary spaces, or multi-story video walls for trade shows and events. The SmartSource team is passionate about leveraging its expertise to empower clients to excel.

SmartSource will afford you an exciting career opportunity. We offer a fast-paced and dynamic work environment. Most importantly, you will be provided the support and environment to excel and succeed with an industry leading company. If you are enthusiastic, highly motivated and looking for a great opportunity, we encourage you to apply today.

Job Summary:

We’re looking for a highly organized, relationship-driven Manager to lead our company’s sub-rental (cross rental) and strategic sourcing operations when owned assets are not available or practical for customer solutions. This position leads a team sourcing the right sub-rented equipment at the right time from the right vendor and at the right price to ensure customer delight and company profitability. The ideal candidate is a proactive problem solver who thrives in a fast-paced environment, values strong vendor partnerships, and brings both attention to detail and technical know-how to every project. Experience in the AV rental and technical solutions industry is a must. 

In this role, you’ll drive the execution of sub-rental processes—from equipment sourcing and pricing negotiations to logistics coordination and invoice reconciliation. As a secondary responsibility, you’ll occasionally oversee specialized projects such as graphic wraps and installations, ensuring every detail is right from file setup through final delivery.

This opportunity has direct interaction with senior leadership, which adds additional career mentoring benefits and immediate awareness into the pulse of the organization.

Key Responsibilities:

• Optimize and manage company sub-rental execution, occasionally during off-hours.
• Collaborate with internal departments and vendors to ensure the correct product is sourced from the best vendor and arrives at the correct place at the correct time.
• Negotiate and manage vendor price lists for improvements, competitiveness, and strategic partnerships.
• Build and maintain strong vendor relationships.
• Improve and manage company cross-rental procedures and checklists.
• Coordinate logistics for both the receiving and return processes with appropriate communication and notifications internally.
• Manage the procure to pay process for sub-rentals from PO creating and sending, receiving of product to reconciliation of invoice and approval to pay.
• Improve and manage processes for preventative damage/loss of cross-rented equipment.
• Improve and manage process to locate and reconcile with vendor any missing cross-rented equipment.
• Identify sub-rental trends and make procurement recommendations where appropriate.
• Oversee graphics wrap projects, partnering with clients and installers to confirm file accuracy, dimensions, and installation schedules.

Requirements:

• Expertise in AV rental industry, ideally in sub-rental management.
• Meticulous attention to detail and strong prioritization skills.
• Solid understanding of how AV and technical equipment operate.
• Confidence troubleshooting or coordinating replacement gear when issues arise.
• Proficiency with ERP systems, asset tracking tools, and Power BI.
• Bachelor’s degree in Business, Operations, Supply Chain Management, or related field strongly desired.

SmartSource is an equal opportunity/affirmative action employer. SmartSource does not discriminate on the basis of race, color, religion, gender (including non-binary/third gender), transgender, gender identity or expression, sexual orientation or affectional preference, national origin, citizenship, age, disability, status as a protected veteran, military status, marital status, or status in any group or class protected by applicable federal, state, or local law. SmartSource makes reasonable accommodations for qualified individuals with disabilities in accordance with the Americans with Disabilities Act, Rehabilitation Act, and applicable state and local laws.