Contract Manager IATA Consulting at IATA

Employment Type: Permanent
Contract Duration: 

Why you will love working here

At IATA, we represent over 350 airlines worldwide, striving to make aviation safer, smarter, more sustainable, and inclusive.

• Our Values are not just words on a page - they are the energy behind everything we do: ONE IATA - We collaborate across teams, TRUSTED - We do the right thing, INNOVATIVE - We make tomorrow better, INCLUSIVE - We embrace diverse perspectives.
• With over 30,000 courses available, we believe in continuous learning and support your growth in an ever-changing industry.
• Diversity, equity, and inclusion are our priorities. We are certified by the Equal Salary Foundation, offering equal pay and family-friendly policies.
• We encourage community involvement through volunteering and strive to make tomorrow better for aviation and our communities. We offer time off so you can support causes important to you.
• We promote work-life balance with flexible work options, including remote and hybrid work, a generous 'work from abroad' policy, and you get your birthday off!

About the team you are joining

Therole of the Contract Manager IATA Consulting is to support the IATA Consultingteam in the preparation, negotiation and approval of contracts.

What your day would be like

• Draft revenue and procurement contracts in conjunction with the related Project Director and/or Manager
• Upon request, provide guidance and support to the Poles for the preparation of proposals linked to RFPs
• Analyze potential risks involved with RfP and contract terms by collaborating with subject matter experts from areas such as Corporate Compliance, Corporate Secretary, Finance, Insurance, Taxation, Treasury, and Legal Counsel
• Prepare risk analysis in conjunction with the related Project Director and/or Manager
• Collect the documentation required by Corporate Compliance to perform the Compliance review
• Manage the set-up of bank guarantees, performance bonds or ad hoc insurances when required
• Manage the processes for obtaining and /or assembling various documents to meet administrative requirements specified in RFPs and/or by Clients including Special PoAs, Copies of Statutes, Taxation Certificates, Audited Financial Statements, Certificates of Project Completion, Etc.
• Communicate the contract terms and conditions and advise on their impact and potential risk to relevant internal stakeholders
• Make recommendations and take actions under the direction of the the related Project Director and/or Manager based on the understanding and judgment of all factors involved
• Ensure that contract documentation is obtained and executed in a timely and efficient manner, liaising closely with project managers and relevant stakeholders as appropriate, keeping them fully informed of progress
• Ensure compliance of consulting’s contract management process with IATA’s FPM policy
• Establish and maintain positive relationships internally and with clients and vendors by serving as a single point of contact for contractual matters
• Manage record keeping for all contract-related documentation
• Provide advice, guidance and best practices on matters related to the contracting process and IATA’s internal policy
• Create and maintain administrative work instructions and Standard Operating Procedures
• Ensure that the Business Development Report is updated regularly as to the status of Consulting EOIs, RfPs and proposals under consideration by existing or potential clients
• Maintain and feed (through on-going recruitment) project and external consultant databases
• Train, guide and supervise the consulting administrative support team
• Supervise the department’s SAP activities
• Monitor and anticipate the expiration of contracts and plan for their extension or renewal as required.
• Ad hoc activities at the request of the Consulting Director

We would love to hear from you if

• You possess a university bachelor’s degree in Business Administration or a related field.
• You have a minimum of 6 years of professional experience in contract management, supply chain, or procurement.
• You have a proven expertise in SAP, with hands-on experience in managing administrative and contractual processes.
• You have excellent verbal and written communication skills in English, with the ability to interact effectively across teams and stakeholders.
• Proficiency in a second language such as Spanish, Arabic, or Mandarin is considered an asset.

Travel Required: N