Accounting Clerk III - Facilities Management at Towson University

Towson University (TU) has earned distinction as both a top-100 public university and one of the nation's great colleges to work for. Located north of Baltimore, TU currently enrolls over 19,000 students and is the second-largest university in the prestigious University System of Maryland.  Towson University fosters a climate that is grounded in respect to cultivating the intellectual and personal growth of the entire university community.

The Accounting Clerk III-Facilities Management, provides financial support and oversight to the Facilities Management Department to include invoice processing, verification and accuracy of p-card transactions, processing requisitions and deposits for the department. This role prepares and submits overtime reallocations to the Payroll office and utilizes the Computerized Maintenance Management System (CMMS) to submit chargebacks within STRATUS. This role ensures expenditures are correct and appropriate for billing other campus units in a timely manner. Telework may be available for this position up to two days per week following the completion of 90 days of service in good standing.

• Utilizes cloud based financial system (STRATUS) to monitor accounts payable invoices; provides cost center coding and forward to Facilities managers for approval.  Verifies payment of invoices and resolve discrepancies with vendors.  Serves as departmental point of contact for invoices to be routed for processing.

• Review work orders for Operations & Maintenance in CMMS system for preparation of the monthly chargebacks to appropriate campus departments. Charge appropriate departments using the STRATUS system for internal work by Renovation Services and Building Trades (carpenters, paint shop, electric, HVAC & plumbing).

• Creates a variety of monthly journal spreadsheets which summarize expenditures such as reallocation of overtime chargebacks, Visa chargebacks, Visa project expenditures, and fleet repairs chargebacks.

• Prepares and submits monthly tenant invoices (2) that lease space at 401 Washington Building. Tracks the payment of Real Property Tax invoices.   Prepares journals for the monthly Utility charges and quarterly Sports Complex Water charges.  In addition to that, Capstone invoices twice a year.

• Serves as liaison with Procurement and single point of contact within Facilities Management for Visa records.  Serves as departmental contact with the University’s Procurement Card Administrator and responds to inquiries.  Advises and updates department on applicable policy and procedures.  Responsible for preparing and entering requisitions into STRATUS.  This includes verifying documentation (quotes, scope of work, etc.) for accuracy and verifying appropriate funding sources and availability prior to entering.

• Works with Associate Director of Auxiliary Maintenance creating back charges for the coverage of Athletic and other campus events during the year. Process charges to appropriate department through STRATUS cloud based financial system.

• Deposit all incoming checks to the Student and University Billing Office, maintains records of all deposit transactions.

• Schedule and attend monthly meetings for Renovation Services and Building Trades (carpenters, paint shop, electric, HVAC & plumbing) to review work orders.

• All other duties as assigned.

*!

• High school diploma or equivalent; three years of progressively responsible experience in the areas of finance, budgeting, accounting and/or purchasing.

• Experience in a higher education setting with experience in public procurement policy and procedures or facilities management setting preferred.

• Microsoft Word, Excel, Cloud Based Financial System experience is preferred.

• Successful candidate will be detail oriented and comfortable working with numbers.  Position requires a high degree of interpersonal skills along with the ability to communicate clearly both verbally and in written form.

• Except for qualifications established by law, additional related experience and formal education in which one has gained the knowledge, skills, and abilities required for full performance of the work of the job class may be substituted for the education or experience requirement on a year-for-year basis with 30 college credits being equivalent to one year of experience.

*!%3Cp class=%22MsoNormal%22%3E%2445,375 annually and full University benefits that includes annual leave, up to 15 holidays, personal and sick days; excellent health, life, and retirement plans; and tuition remission. When applicable, a 2.5% increase may be added to the annual salary, pending successful completion of the initial six-month probationary period, for this position. To learn more about our benefits, click %3Ca target=%22_blank%22 rel=%22noopener noreferrer%22 href=%22https://www.towson.edu/hr/documents/benefits_summary_nonexempt.pdf%22%3Ehere%3C/a%3E. TU also offers a variety of great perks and discounts, which can be found %3Ca target=%22_blank%22 rel=%22noopener noreferrer%22 href=%22https://www.towson.edu/hr/current/benefits/perks-discounts.html%22%3Ehere%3C/a%3E.%3Co:p%3E%3C/o:p%3E%3C/p%3E%3Cp class=%22MsoNormal%22%3E%3Cstrong%3EThis position will be open for a minimum of 14 days. For consideration, please submit a cover letter and resume with your online application.%26nbsp;%3C/strong%3E%3Co:p%3E%3C/o:p%3E%3Co:p%3E%3C/o:p%3E%3C/p%3E Apply Now