Medical Secretary at Texas Tech University Health Sciences Center El Paso
Texas Tech University Health Sciences Center El Paso · El Paso, United States Of America · Onsite
- Junior
- Office in El Paso
Position Description
To perform specialized clerical and secretarial duties in support of the medical staff/faculty of the TTUHSC. Employees in this position are responsible for performing varied and complex office duties which require a thorough knowledge of departmental and institutional policies and procedures, as well as medical and scientific terminology. Work is performed under general office conditions requiring a high degree of telephone and personal contact with HSC faculty, staff, patients, and outside professionals. Work is also performed under pressure of deadlines, which may include frequent requests for urgent reports.
Optional Attachments
Transcript
Travel Required
Up to 25%
Major/Essential Functions
- Serve as the administration front desk receptionist by answering phone calls, managing incoming and outgoing mail, managing conference room schedule and preparing documents for meetings, scheduling dry cleaning services, and maintaining the administrative area clean and organized.
- Provide administrative support to faculty by creating and maintaining monthly schedules, maintaining credentialing files and records, processing travel reimbursements, typing correspondence, and other administrative duties.
- Supports recruitment activities by making travel arrangements, creating and executing interview itineraries, initiating and advancing the credentialing process, and onboarding new faculty.
- Remains current with all licensure, certifications and mandatory compliances and trainings required of this position..
- Adhere to all TTUHSCEP policies, procedures and processes.
- Personally demonstrate, display and act in accordance with TTUHSC EP's Values (Service, Respect, Accountability, Integrity, Advancement, and Teamwork). Actively promote and encourage staff across the institution.
- Perform all other duties as assigned.
Grant Funded?
No
Minimum Hire Rate
Compensation is commensurate upon the qualifications of the individual
Pay Basis
Hourly
Work Location
El Paso
Preferred Qualifications
- Bilingual (English/Spanish)
Campus
HSC - El Paso
Department
Ob Gyn Dept Elp Genl
Required Attachments
Resume / CV
Job Type
Full Time
Pay Statement
Compensation is commensurate upon the qualifications of the individual selected and budgetary guidelines of the hiring department, as well as, the institutional pay plan. For additional information, please reference the institutional pay plan on the Human Resources webpage.
Job Group
Office and Admn Wkrs All Other
Shift
Day
EEO Statement
All qualified applicants will be considered for employment without regard to sex, race, color, national origin, religion, age, disability, protected veteran status, or genetic information.
Required Qualifications
- A minimum of a High school diploma or GED.
- At least 90 days experience as a Medical Secretary Trainee. OR
- Three years of secretarial experience with 1 year in a medical or educational setting.
Does this position work in a research laboratory?
No
Navy Enlisted Classification Code
YN
Army Military Occupational Specialty Code
56M
Air Force Specialty Code
3A1X1, 8A200
Marine Military Occupational Specialty Code
0111
Jeanne Clery Act
The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act is a federal statute requiring colleges and universities participating in federal financial aid programs to maintain and disclose campus crime statistics and security information. By October 1 of each year, institutions must publish and distribute their Annual Campus Security Policy & Crime Statistics Report (ASR) to current and prospective students and employees. To view this report, visit the TTUHSC Clery Act website.
