Human Resources and Payroll Assistant (Ord Title: Personnel Spec, Asst.) at City of Seattle, WA

About the Department

The Seattle Police Department is seeking an organized and detail-oriented person to provide confidential support to the Human Resources Unit. This position will assist with processes related to paying retroactive payments, out of class requests, administrative tasks in Workday, assist with the management of personnel files and other HR or Payroll duties that are assigned. This position reports in-office daily to the Human Resources Operations Manager.

Position Duties

• Utilize and update highly confidential databases such as HRIS, leave administration and internal systems.
• Provide customer service and direct inquiries (in person, written/mail, telephone calls).
• Assist with processes related to retroactive payments.
• Assist with processing out-of-class (OOC) requests.
• Assist with processing administrative tasks in Workday.
• Assist with preparation of Personnel Orders.
• Prepare, send, and archive employee correspondence.
• Review and reconcile pay period data.
• Update and manage personnel records as needed.
• Assist in gathering information to respond to public disclosure requests.
• Order supplies as needed and keep copiers and printers stocked with paper.
• Other HR/leave administration duties as assigned.

Minimum Qualifications

Required Qualifications:
Two years of progressively responsible clerical work in a personnel office setting is required (or a combination of education and/or training and/or experience which provides an equivalent background required to perform the work of the class).
The Seattle Police Department is an Equal Opportunity Employer that Values Diversity in the Workforce

Desired Qualifications:
• Experience working with Human Resources Information Systems and databases; ability to create and generate reports with them.
• Experience working with payroll records and/or HR records.

Position Requirements:
• Must pass a Seattle Police Department background investigation.
• Must have a valid Driver’s license.
• Must perform work onsite. No remote work option is available for this position.

Other Qualifications

About the Department:
The Seattle Police Department is comprised of approximately 1,600 dedicated law enforcement professionals all committed to creating and fostering a work environment that is collaborative, innovative, and leading the way in law enforcement principles and practices. Ours is a culture that encourages top performers to adhere to a standard of excellence in the identification of and resolution to complex challenges. At SPD we acknowledge and honor the fundamental value and dignity of all individuals and pledge ourselves to create and maintain an environment that respects diverse traditions, heritages, and experiences.

Additional Information:
The City of Seattle offers a comprehensive benefits package including vacation, holiday, and sick leave as well as medical, dental, vision, life and long-term disability insurance for employees and their dependents. More information about employee benefits is available on the City's website at: https://www.seattle.gov/human-resources/benefits/employees-and-covered-family-members/most-employees-plans.

The full salary range for this position is $33.71 - $39.34 per hour.
New employees begin at Step 1 of the pay progression, which is $33.71 hourly. Current City employees’ starting rate of pay will be based on Personnel Rules regarding promotions. This is a full-time (1.0 FTE) regular position with full benefits. This is a Civil Service position eligible for overtime.

How to Apply:
• Apply online at http://www.seattle.gov/jobs. Please refer to: Job# 2025-01397
• A cover letter and resume, that provide additional information on why your skills and experience make you qualified for this job are required.
• Incomplete applications will not be considered.

If you have any questions, please contact Roth Lim at [email protected].