Business Office Director at WELLQUEST LIVING LLC

Description

We believe great people make great companies and our success is in hiring those people.  As a WellQuest Living employee, you will be a part of a team that makes a valued difference in the lives of our residents every day.

We are looking to hire a Business Office Director to join The Lodge team.

The Business Office Director is responsible for overseeing the general administration of the human resource and accounting control systems, functions and procedures for the community.

Primary Responsibilities:

1. Perform Human Resource administrative duties for the property, including payroll, maintenance of personnel files, employee orientation, and facilitating general employee issues and inquiries as directed
2. Recruit, hire, evaluate, coordinate, motivate monitor performance, schedule and supervise business office staff in accordance with company policy, as applicable
3. Responsible for posting new job positions in the property and placing appropriate help-wanted advertisements, if applicable
4. Screen new applicants, conduct background checks, arrange for interviews and prepare appropriate documents for the level of interview process
5. Responsible for all aspects of employee orientation including development and conducting such training
6. Manage employee benefit program including the notification to employees of eligibility requirements and ensuring proper employee deductions are recouped
7. Perform, administer and oversee the activities of the accounting functions including but not limited to the daily deposit, daily census, accounts receivable/collections, accounts payable, and management reports
8. Perform accounts receivable duties, such as, sending resident billing statement, maintains daily census, post payment to residents’ accounts, make bank deposits, etc.
9. Responsible for accounts receivables and payables by ensuring that resident accounts are up to date, outside vendors are paid in a timely manner, and other related activities such as ledger management
10. Coordinate all payroll functions, including but not limited to confirming hours worked with department heads, transmitting payroll information to independent firm to processing, tracking labor reporting variances to the Executive Director
11. Maintain all aspects of employee files, base wages, tax withholding and correspondence with state agencies relating to unemployment.  All files must be kept current
12. Maintain all non-care related components of the residents’ files.  All files must be kept current
13. Coordinate all risk management activities for the community including worker’s compensation claim reporting and management, maintenance of Certificates of Insurance for all community vendors, maintenance of valid driver’s licenses and certifications of insurance for all employees that drive on company business
14. Maintain confidentiality in all areas of work responsibility, including but not limited to, employee and resident information
15. Participate in daily “Stand-Up” meetings to communicate key issues within the department
16. Understand and ensure compliance with all Federal (Title 22) and state regulations concerning the department
17. Aid in community marketing effort through demonstrated proficiency and willing ness to conduct community tours, participation in all required marketing events and through positive/friendly interaction with all potential residents, family member and referral sources
18. Arrange for coverage of job duties within the department during employee absences either through delegation or personal completion of duties
19. Maintain a safe and secure environment for all staff, residents and guests, following established safety standards
20. Encourage teamwork through cooperative interactions with co-workers and other departments
21. Support a positive and professional image through actions and dress
22. Performs other duties consistent with the position as assigned by the Executive Director

Qualifications

Paycom experience preferred.

Yardi experience preferred.