Buyer at City of Farmington Hills, MI
City of Farmington Hills, MI · Farmington Hills, United States Of America · Onsite
- Professional
- Office in Farmington Hills
About the Department
Procures a wide variety of services, equipment, supplies or materials for City departments in accordance with the City's purchasing policies and procedures. Strong work ethic with an ability to prioritize multiple tasks and follow through in a timely manner; possesses effective and cooperative communication and interpersonal skills along with the ability to work in a busy office environment where attention to detail is critical and where sound judgment and analytical ability is essential.
Position Duties
1. Evaluates purchase requisitions for appropriateness of purchase, content and clarity of information and specifications, and processes purchase requisitions.
2. Determines potential vendors to be solicited for quotes and bids, and approves selected vendor. Solicits sealed bids and administers the bidding process.
3. Submits requests for competitive quotations when dictated by judgment or required by City policy, evaluates returned quotations, and selects appropriate vendor. Determines the adequacy of terms and conditions of purchase transactions.
4. Reviews and evaluates bids and writes the City Manager's Reports recommending award.
5. Awards the purchase, authorizes the placement of the order, and issues purchase order.
6. Assists and advises departments on formulating specifications for unfamiliar, complex, or unique items.
7. Monitors and evaluates vendor performance.
8. Locates and evaluates various products, services, procedures, and sources of supply to recommend improvements and reduce costs. Advises departments on products of quality and price.
9. Reconciles adjustments or complaints of departments or vendors, and assists accounts payable with invoice purchase order discrepancies.
10. Maintains database information for the City’s financial system as it relates to purchasing.
11. Maintains knowledge of purchasing issues and trends through contact with other governmental agencies and colleagues, by attending seminars and educational meetings, examining new products, procedures, and methods. May make recommendations to changes in policy and procedure as appropriate.
12. Assists in the oversight and support of the purchasing card system.
13. Performs a variety of office tasks. Enters data, prepares correspondences, answers phones, performs filing, and other office duties.
Minimum Qualifications
EDUCATION & EXPERIENCE:
Bachelor’s degree in Business or a related field.
Two years of experience as a buyer preferred. Experience with public and governmental purchasing and procurement programs and processes and their application to municipal operations is desirable. Knowledge of material specification, terminology and competitive bidding processes and practices is desirable.
Basic skills operating a computer system and applications
Basic computer skills in word processing
Basic skills in spreadsheet software
Basic skills in presentation software
Basic skills in financial and purchasing applications
Certificates & Licenses
Valid State of Michigan operator’s license
Other Qualifications
Monday – Friday, 8:30 a.m. – 4:30 p.m.; Must be able to work a flexible schedule, including evenings and weekends.
