Accounts Payable / Bookkeeper at Dunkin

Accounts Payables/Bookkeeper

Job Description

• Review all invoices for appropriate documentation and approval prior to payment
• Sort and distribute incoming mail
• Prioritize invoices according to cash discount potential and payment terms
• Process check requests
• Process company payroll
• Audit and process credit card bills
• Match invoices to checks, obtain all signatures for checks and distribute checks accordingly
• 1099 maintenance
• Respond to all vendor inquiries
• Reconcile vendor statements, research and correct discrepancies
• Assist in month end closing
• Maintain files and documentation thoroughly and accurately, in accordance with company policy and accepted accounting practices
• Obtain and maintain a thorough understanding of the financial reporting and general ledger structure.
• Ensure an accurate and timely monthly, quarterly and year end close.
• Assist the Controller in the daily banking requirements
• Ensure the accurate and timely processing of positive pay transactions. 
• Ensure the monthly and quarterly Bank Compliance activities are performed in a timely and accurate manner
• Supports budget and forecasting activities
• Collaborates with the other finance department managers to support overall department goals and objectives
• Monitors and analyzes department work to develop more efficient procedures and use of resources while maintaining a high level of accuracy
• Advises staff regarding the handling of non-routine reporting transactions.
• Work with the Controller to ensure a clean and timely year end audit
• Supervise the general ledger group to ensure all financial reporting deadlines are met
• Assist in development and implementation of new procedures and features to enhance the workflow of the department.
• Provide training to new and existing staff as needed
• Work with each direct report to establish goals and objectives for each year and monitor and advise on the progress to enhance the professional development of staff
• Support Controller with special projects and workflow process improvements

Requirements:

• Bachelors degree in Accounting or related field required, 1-2 years accounting/accounts payable experience preferred
• Must have strong work ethic
• Must be well organized and a self-starter
• Must be able to follow standard filing procedures
• Detail oriented, professional attitude, reliable
• Proficient in Excel and Word, Preferred Experience in Great Plains and Quick Books
• Ability to type 60-65 wpm
• Possess strong organizational and time management skills
• Strong problem-solving skills, basic accounting principles knowledge, documentation skills, research and resolution skills, data analysis and multi-tasking skills
• Thorough knowledge of applicable accounts payable/general ledger systems and procedures, financial chart of accounts and corporate procedures
• Ability to communicate effectively verbally and in writing
• Ability to interact with employees and vendors in a professional manner