Finance and HR Coordinator at TalkingParents

What you will do:

The Finance & HR Coordinator provides administrative and compliance support to both the Finance and Human Resources departments. This position ensures accuracy and consistency across multiple operational functions, including sales tax submissions, benefit coordination, and insurance documentation. The ideal candidate is organized, dependable, and capable of maintaining confidentiality while managing detailed workflows across departments.

Key Responsibilities

Finance Support

• Use Stripe Tax data and reports to complete sales tax filings and payments through applicable state portals.
• Maintain a compliance calendar to ensure all filings and payments meet state deadlines.
• Record and reconcile sales tax transactions for financial accuracy.
• Research and document state-specific reporting rules as needed.

Human Resources and Benefits Coordination

• Serve as a point of contact for employees and benefit vendors during open enrollment and throughout the year.
• Review monthly benefit invoices to verify employee additions, terminations, and credits.
• Update employee profiles and benefit deduction information in QuickBooks using approved tools and established calculators.
• Maintain benefit and compliance records in the HR portal.

Business Insurance Coordination

• Serve as the administrative contact for the company’s business insurance vendor during renewal periods.
• Collect and submit required documentation for annual policy renewals, audits, and related filings.
• Maintain digital records of insurance policies, audit forms, and renewal confirmations in the HR portal or QuickBooks.
  

General Support

• Maintain organized documentation across all assigned areas.
• Ensure timely completion of assigned compliance tasks and administrative duties.
• Support the Director of Finance, Director of HR, and COO with data collection, reporting, and cross-departmental coordination.

Qualifications

• 2+ years of experience in administrative, finance, or HR coordination roles.
• Working knowledge of QuickBooks and familiarity with HR or benefits administration platforms.
• Strong organizational and documentation skills with a high level of attention to detail.
• Ability to manage multiple priorities and deadlines.
• Discretion in handling confidential information.

Work Structure

• Full-time, on-site position.
• Reports directly to the Chief Operating Officer.
• Collaborates closely with the Director of Finance, Director of HR, and occasionally our external accounting firm.

If you are interested in the above position, meet the requirements, and are ready to love where you work, it might be time for you to become a Teammate!

NOTE TO APPLICANTS: Salary or wages listed on Indeed.com or TheLadders.com are not based on actual data for this job listing. The salary ranges that any third party provides with the listing on their websites are based on their own salary calculators and are not accurate for the Northwest Florida area.

*Candidate(s) who are offered a position will be required to successfully pass a pre-employment background check and drug screening.

*TalkingParents is an Equal Opportunity Employer

*MUST PASS DRUG TEST

*No outsourcing or recruiting firms, please.