Payroll Assistant at Solano Community College, CA

About the Department

Payroll Assistant is the entry-level position within the series.  A new hire may be placed as either a Payroll Assistant or a Payroll Generalist, depending on their qualifications.  Incumbents hired and classified as a Payroll Assistant may ask for a reclassification to Payroll Generalist after (1) meeting the qualifications of a Payroll Generalist, and (2) two years employment as a Payroll Assistant with satisfactory evaluations.

APPLICATION PROCESS DETAILS:

• To be considered for this position, all complete applications and supporting materials must be received by the application deadline.
• Meeting the minimum qualifications does not assure the candidate an interview. It is, therefore, important that the application be thorough and detailed.
• Reference checks for the finalists will be conducted.
• Candidates should not expect official notification until the selection of the candidate has been completed.
• The College may re-advertise or delay filling a position.
• Travel costs related to the interview are the responsibility of the candidate.
• Finalists may be invited to a second interview with members of the administration.

Position Duties

Incumbents perform clerical and technical payroll duties under close supervision while they accomplish the following key skills set:

• Learn systems, procedures, and policies
• Develop technical, teamwork, and interpersonal skills
• Demonstrate initiative and professional office behavior
• Collect and process time reports, overtime reports, and absence reports
• Run payroll processes for temporary employees and student help
• Track and report temporary employee time utilization for maximum days and hours
• Assist the Payroll Supervisor with year-end processes
• Assist the Payroll Generalists and Supervisor with other payroll tasks
• Communicate effectively verbally and in writing
• Demonstrate strong customer service skills and exhibit professional behavior
• Other duties as assigned

Minimum Qualifications

The following generally describes the knowledge and ability required to enter the job and/or be learned within a short period of time in order to successfully perform the assigned duties.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Graduation from high school supplemented by college courses in financial and managerial accounting AND one year of financial and statistical recordkeeping experience which includes the operation of an ERP systems, OR

• An AA degree from an accredited institution and 12 semester units in accounting, OR
• An earned Fundamental Payroll Certification (FPC) from the American Payroll Association, OR
• Any combination of education or work experience that will meet the professional requirements.