Real Estate Project Coordinator (Hybrid) at Hklaw

We are a Firm where people truly believe in what they do and strive to achieve the highest standards of performance and success.

This position is based in our Boston office.

General Description:

We are seeking a Real Estate Project Coordinator to join our team. The Real Estate Project Coordinator collaborates directly with firm clients, stakeholders and Real Estate attorneys and other departments across the firm to implement efficient, cost-effective workflows and solutions and insure timely execution of deadline-driven work. This is an internal and external client-facing role responsible for efficient delivery of legal service in the Real Estate Section, ensuring legal team and client requirements are met. The position is currently a hybrid role with specific days required to be in the office, which may change based on the future needs of the Firm or industry standards.

Key Responsibilities and Essential Job Functions:

• Deal administration and management using appropriate technology.
  • Follow up with client on administrative info as needed per deal attorney/paralegal request: 
  • Track and update information needed to ensure billing matters can be opened and billed, assist with billing matters as requested. 
  • Obtain back title, follow up on status of title and surveys, update deal tracker regarding same.
  • Calculate critical dates once a deal is signed and input into deal tracker once approved by deal attorney.
  • Review executed contract and title commitment/report in connection with preparation of closing document checklist.
  • Update critical date notifications and status in deal tracker as directed by deal attorney. 
• Title/Survey
  • Assist with administrative title/survey functions, including obtaining surveyor information, obtaining title policy from Landlord, following up and updating system on title status.
  • Work with architects, surveyors, and title company to order and obtain survey and title commitment and policy if needed.
  • Track the status of title and survey requests and follow up to ensure timelines are met.
  • Coordinate payment of title work/policies and recording fees.
• Closing/Delivery Coordination 
  • Generate closing documents, delivery/rent commencement memos, memos of lease, SNDAs or other pre-negotiated forms that may be attached as exhibits to the agreement.
  • Prepare signature packets and coordinate execution once approved by deal attorney.
  • Manage/update closing checklist.
  • Save final documents to the system and preparing closing binders/files. 
  • Post-Closing follow up items (for example, getting recorded docs or final policy from Title Company) 
• Special projects and duties as assigned.

Required Skills:

• Capable of managing multiple tasks, priorities, and deadlines in a demanding environment.
• Ability to review and analyze complex legal documents and contracts with precision.
• Excellent written and verbal communication skills
• Experience working collaboratively with cross-functional teams and external partners.

Required Qualifications & Education:

• Bachelor’s degree

Preferred Qualifications & Education:

• 3+ years of related experience
• Familiarity with a variety of data management platforms

Physical Requirements:

• Ability to sit or stand for extended periods of time.
• Moderate or advanced keyboard usage

Benefits: Our goal is to promote a work environment in which individuals have access to the resources they need to be their best both professionally and personally, which includes resources that encourage individuals to focus on their health and well-being.

Below is a list of just some of the benefits we offer: comprehensive medical (PPO and HDHPs), dental and vision plans including coverage for domestic partners; life and AD&D insurance; short and long term disability insurance; tax-advantaged accounts for health care expenses, including FSAs and HSAs; FSAs for dependent care; health advocacy services; behavioral health and counseling resources for all family members; 401(k); profit sharing; pre-tax transit and parking program; backup dependent care; senior care planning support; resources for individuals with development disabilities and their caregivers; and paid holidays and other paid time off, including paid leave for new parents.

Benefits may vary by position and office.

Holland & Knight is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, sex (including pregnancy, childbirth or related conditions, transgender status, and sexual orientation), national origin, age, disability, genetic information, veteran status or any other factor prohibited by law.

Personal Information collected from applicants will be used for the purpose of processing the application throughout any recruitment or employment process, as well as inclusion in a personnel file. Categories of data collected may include name, address, phone numbers, email, Social Security Number, and signature. Holland & Knight may collect further information if you consent to a background check. This includes criminal background, employment, and certifications. Please visit Legal Information Portal for Holland & Knight LLP’s privacy policies.