Proposal Manager at Sheladia Associates, Inc

SHELADIA Associates is a multi-disciplinary international professional consulting firm with demonstrated experience in the successful management and implementation of development projects worldwide. SHELADIA believes practicality and sustainability in development projects require flexible resource management, active participation of all stakeholders, and a shared goal of strengthening institutions and operational systems to optimize available resources.

Equal Opportunity and Affirmative Action Employer.

The Proposal Manager is a key member of the company’s business development team and oversees the end-to-end development and submission of the company’s responses to expressions of interests (EOIs), requests for information (RFIs), requests for proposals (RFPs), data calls and similar efforts starting with initial proposal preparation through proposal submission and post-proposal analysis. The Proposal Manager must be highly organized, a master of prioritization, and able to shift gears at a moment’s notice while remaining calm under pressure and multiple deadlines. They must have excellent communication skills and the ability to effectively coordinate and work with multiple diverse teams. 

Proposal Management

• Review and interpret EOIs/RFIs/RFPs to understand client needs, constraints and goals, and develop proposal compliance matrices and schedules, establishing priorities and target dates for information gathering, writing, review, and approval prior to submission.
• Coordinate and collaborate cross-functionally by identifying subject matter/technical experts, teaming partners, marketing and financial input needs, etc.
• Schedule and lead proposal kick-off meetings, assign content development tasks to proposal team/contributors, and manage proposal schedule to ensure target review team deadlines and final submission deadlines are met.
• Coordinate, manage, and/or write sections of proposals, including but not limited to, personnel management, corporate capabilities, and past performance.
• Provide quality assurance through maintaining document control, using templates, following proposal-writing standards including readability, consistency, and tone, ensuring proposals are properly edited, accurate and free of errors, and meet all compliance requirements against the compliance matrix.  
• Respond to urgent needs for information and analyses within expected timeframes, ensuring deadlines for submission are consistently met.
• Improve proposal process and results through continuous evaluation with post-submission debriefs and lessons learned and implementation of best practices.
• Monitor and understand evolving technology including artificial intelligence (AI) tools, ensuring compliance with AI regulations and ethical standards.
• Adhere to the highest degree of professionalism and strict confidentiality on matters that require discretion including preservation and handling of highly sensitive financial and competitive information.
• Manages or oversees the maintenance of proposal and template libraries.

Marketing and Capture

• Contribute to pre-bid preparation through careful monitoring of upcoming opportunities and maintenance of the company’s internal opportunity pipeline.
• Participate in strategic planning, proactively engage with other teams to align on priorities and provide support to advance the company’s overarching business development strategies and plans.
• Serve as a representative of the company at external industry events strengthening and expanding client and partner relationships.
• Other duties as assigned.

Minimum Qualifications:

• Bachelors’ degree. Master’s degree preferred.
• Minimum of 5 years of relevant experience in a high-volume, fast-paced ambiguous and changing corporate environment preferably as a Business Development or Proposal Coordinator or similar role.
• At least 1-year experience in a Business Development or Proposal Coordinator or similar role in the architecture and engineering sector.

Skills/Abilities:

• Excellent communication and interpersonal skills with proven ability to take initiative and build strong productive relationships with senior level leadership and across multi-disciplinary teams.
• Strong organizational, analytical and planning skills with high attention to detail and the ability to multi-task and prioritize assignments while remaining flexible and adaptable to changing demands.
• Leadership qualities with a team-player attitude, with a strong work ethic, high sense of urgency, and motivation to see the overall team succeed.
• Communicates clearly, effectively and respectfully both verbally and in writing.
• Strong writing and editing skills.
• Strong technical skills/computer literacy in various software and systems to include MS Office Suite.

Physical Requirements:  This position is mostly sedentary, with prolonged periods sitting at a desk, working on a computer in a professional office setting. Some light lifting may be required.  

Additional Information

Proposed Salary: $85 - 105k annual

Sheladia Associates, Inc. has made the best effort to accurately represent the pay range for this position, however, base pay offered may vary depending on job-related knowledge, skills, and experience, and any applicable cost of living data relevant to the position/candidate.

Other compensation: opportunities for annual increase and bonus, and other types of bonuses

Sheladia provides employees the opportunity to work in a diverse, multi-cultural environment with exposure to and collaboration with multiple disciplines on a variety of projects. You will work in a hands-on, collaborative team environment. 

Benefits (for qualified full-time employees)

401(k)
401(k) matching
Dental insurance
Employee assistance program
Life insurance
Long-term disability
Medical insurance
Paid holidays
Paid time off
Vision insurance 

Sheladia Associates, Inc. is an Equal Opportunity Employer. Compensation commensurate with experience.