Program Specialist, #0097010 at University of Hawaii, HI

About the Department

Title: Program Specialist

Position Number: 0097010

Hiring Unit: College of Tropical Agriculture and Human Resilience (CTAHR), Department of Molecular Biosciences and Bioengineering (MBBE)

Location: Honolulu, HI

Date Posted: October 24, 2025

Closing Date: November 8, 2025, 11:59 HST

Band: A

Salary : salary schedules and placement information

Full Time/Part Time: Full-time

Month: 11-month

Temporary/Permanent: Permanent

Other Conditions: Position pending final clearance. For best consideration, all application materials should be submitted by November 8, 2025, 11:59PM HST.

Duties and Responsibilities 

• *Works under the direction of the Department Chair to coordinate and perform a variety of tasks that facilitate the day-to-day operations of the Department of Molecular Biosciences and Bioengineering (MBBE) in a wide range of program and department matters to ensure smooth operations of the department.
• *Works with the Fiscal Support Specialist in all matters of the MBBE Office as necessary.
• *Assists the Department Chair with the management and budget of MBBE departmental funds.
• *Acts as the main point of contact for all department and program inquiries.
• *Assists and ensures the appropriateness and correctness of travel documents and processes for payment.
• Holds a department P-card to assist in departmental purchases.
• *Assists the graduate chair and departmental undergraduate advisors in the maintenance of student records and program data, including graduate program applications and admissions, and databases concerning the department's undergraduate and graduate programs for enrollments, student performance, student progress, further study or employment after graduation, etc., and including the use of Banner and STAR.
• *Assists the graduate chair in the maintenance of graduate faculty requests and records.
• *Provides support with student registration override services with Banner and STAR.
• *Assists the MBBE Department Chair with course scheduling and textbook order.
• *Maintains and assists with documentation on MBBE program policies and procedures.
• *Provides assistance in the design and maintenance of the departmental website and other publicity materials.
• *Serves as a liaison with CTAHR ASAO, CTAHR Admin, and Graduate Division as well as UH Foundation, and other various departments throughout the University.
• Maintains and assists in yearly inventory of instruments, equipment and/or supplies in the MBBE offices.
• *Provides support to international J1 visiting colleagues, researchers, research scholars and student interns and serves as a liaison with CTAHR Personnel, FSIS and ISS offices.
• *Provides support in processing stipend and overload payments.
• *Provides support in hiring faculty, staff, student employees, lecturers, and graduate assistants; volunteers and maintains all personnel files.
• Performs other duties as assigned.

*Denotes Essential Functions

Minimum Qualifications 

• Possession of a baccalaureate degree in business, liberal arts, communications, or related field and 0 year(s) of progressively responsible professional experience with responsibilities in business; or any equivalent combination of education and/or professional work experience which provides the required education, knowledge, skills and abilities as indicated.
• Functional knowledge of principles, practices and techniques in business or academic or related area, demonstrated by knowledge, understanding and ability to apply concepts, terminology.
• Functional knowledge and understanding of principles, theories, federal and state laws, rules, regulations and systems associated with business or academic or related area.
• Demonstrated ability to recognize problems, identify possible causes and resolve the full range problems that may commonly occur in the area of business or academic or related area.
• Demonstrated ability to understand oral and written documentation, write reports and procedures, and communicate effectively in a variety of situations.
• Demonstrated ability to establish and maintain effective working relationships with internal and external organizations, groups, team members and individuals.
• Demonstrated ability to operate a personal computer and apply word processing software.
• Some working knowledge of principles, practices and techniques in the field of course planning and scheduling, demonstrated by the broad knowledge of the full range of pertinent standard and evolving concepts, principles and methodologies.
• Some working knowledge of principles, practices and techniques in the secondary and postsecondary education as demonstrated by the broad knowledge of the full range of pertinent standard and evolving concepts.
• Working knowledge of designing and maintaining websites.

Desirable Qualifications 

• Experience in academic policies and procedures at the university level.
• Functional knowledge of university policies and procedures.

TO APPLY:

Click in the "Apply" button on the top right corner of the screen to complete an application and attach the required documents. If you have not applied for a position before using NeoGov, you will need to create an account.

1. Cover letter indicating how you satisfy the minimum and some, if not all, desirable qualifications;
2. Curriculum vitae (CV);
3. Names of three (3) professional references (contact information including email address); and
4. Official transcripts or original documentation from the institution confirming the degree (copies acceptable; however, official transcripts sent directly from the degree-granting institution are required upon hire).  Diplomas will not be accepted.

Note:  Complete applications and required document attachments must be submitted before close of vacancy.  Incomplete applications will not be reviewed by the hiring committee.

Inquiries: Pratibha Nerurkar, [email protected]

Position Duties

The University of Hawai'i is an Equal Opportunity Institution and is committed to a policy of nondiscrimination in employment, including on the basis of veteran and disability status.  For more information, visit:  https://www.hawaii.edu/offices/eeo/policies/

Employment is contingent on satisfying employment eligibility verification requirements of the Immigration Reform and Control Act of 1986; reference checks of previous employers; and for certain positions, criminal history record checks.
 
 In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, annual campus crime statistics for the University of Hawai'i may be viewed at: https://www.hawaii.edu/titleix/help/campus-security/, or a paper copy may be obtained upon request from the respective UH Campus Security or Administrative Services Office.
 
 In accordance with Article 10 of the unit 08 collective bargaining agreement, bargaining unit members receive priority consideration for APT job vacancies. As a result, external or non BU 08 applicants may not be considered for some APT vacancies. BU 08 members with re-employment rights or priority status are responsible for informing the hiring unit of their status. 
 
 Accommodation Request: The University of Hawai'i complies with the provisions of the Americans with Disabilities Act (ADA). Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the EEO coordinator directly. Determination on requests for reasonable accommodation will be made on a case-by-case basis. For further information, please refer to the following link: https://www.hawaii.edu/offices/eeo/accommodation-request/