Asset Administrator | Larkhill (Larkhill, Wiltshire, GB, SP4 8NR) at VIVO Defence Services

Who we are

VIVO provides facilities management and accommodation maintenance for the UK military and its partners. VIVO embodies both experience and innovation.

What we do

We put our Customers and Families First. They are the driving force behind everything we do. We drive forward improvements for them to ensure the service they receive, whether reactive repairs or a major project, is completed safely and on time. In order to achieve this, we have 4 core values: open, caring, agile and collaborative. These are at the heart of everything we do.

Contract Type: Permanent, Full-time
Location: Larkhill (100% office-based)
Working Hours: 40 hours per week, Monday to Friday
Salary: £28,000 – £30,000 per annum

VIVO Defence Services is seeking an experienced and detail-oriented Administrator (Asset & Data) to join our team at Larkhill. This is a key role within our PPM and Asset team, responsible for supporting the accurate management, analysis, and reporting of asset information within our CAFM systems.

This position is perfect for someone who enjoys working with data, has strong administrative and analytical skills, and thrives in a fast-paced, structured environment where attention to detail is essential.

About the Role;

In this role, you will focus on asset administration and data management to support the delivery of VIVO’s Core Services contract.

You will carry out data mining activities to identify assets that need to be entered into the CAFM system, review reports and certification data, and ensure that all asset information is current and accurate. This includes updating CIFO records, recording asset condition information, and reviewing historical certification data to verify compliance.

You will also liaise with internal teams to chase and collect missing asset data, ensuring that all information is uploaded correctly and in the required format. Working closely with the Asset Manager, you will play a vital role in maintaining asset accuracy and reliability across our systems, supporting informed decision-making and efficient maintenance planning.

What you will need;

We’re looking for a confident, reliable, and organised individual with proven administrative experience, ideally within a facilities management (FM) or data-driven environment.

You should have strong IT and data analysis skills, with experience using Excel and similar reporting tools. A high level of attention to detail and accuracy when working with large data sets is essential, along with excellent organisational and communication skills. You should be comfortable chasing and coordinating information across teams, managing and prioritising multiple data tasks efficiently.

Experience working with CAFM systems is required, and knowledge of Maximo is highly advantageous. Previous experience in a facilities management or asset management environment is also highly desirable.

This is a fully office-based role, working collaboratively as part of a small team of two alongside the PPM and Asset Team Manager. The office location is accessible by bus and other public transport links.

At VIVO Defence Services, you’ll be part of an organisation that plays a vital role in supporting the UK’s Defence community. We value precision, teamwork, and a commitment to delivering excellence. In return, we offer a supportive working environment, opportunities for career growth, and the satisfaction of contributing to services that make a genuine difference.

How to Apply

If you’re an experienced administrator with a passion for data accuracy and process improvement, and you’re looking to work in a dynamic FM environment, we’d love to hear from you.

Apply now and join a team that takes pride in maintaining the infrastructure that supports those who serve.

We offer;

• 6% employee matched pension contribution
• 25 days annual leave plus bank holidays
• Life assurance policy

VIVO Defence Services

The role you have applied for is with VIVO Defence Services, a joint venture between Serco and EQUANS. By applying for this role, please be aware that information contained within your CV may be shared between VIVO Defence Services, Serco and EQUANS during the recruitment process.

At VIVO, we are committed to building a diverse and inclusive organisation that supports the needs of all. Therefore, we will make reasonable adjustments at interview through to employment for our candidates and strongly encourage applications from a diverse candidate pool.

We are open to discussions around flexibility and flexible working and operate a hybrid work structure in many of our business areas. We are proudly a Disability Confident Leader. Disabled applicants who meet the minimum criteria for the job will be given the opportunity to demonstrate their abilities at an interview.