Assistant Director, Operations at School District of Philadelphia

Title:                    Assistant Director, Operations

Department:     Education Youth Experiencing Childhood Homelessness

Union:                Not Represented by a Union

Salary Range:   Salary starts at $78,898

For forward-thinking administrators and educators, opportunities abound in the School District of Philadelphia. The School District of Philadelphia is committed to transforming the education opportunities it offers the city’s more than 203,000 school-aged children. The District seeks leaders who have a passion for working with schools, principals and communities who are committed to ensuring all students achieve.  Serving a population as diverse as ours requires creativity, commitment and vision. Will you join us?

 Job Summary 

Oversees the day-to-day operations of the assigned office with focus on productivity, accountability and development measures. Monitors and coordinates all operational phases for the assigned area. Creates and maintains systems and methods to monitor/track charges and expenditures of educational programs and services as well as analyzing financial trends.

 Essential Functions 

•       Oversees the activities of staff; participates in the coordination and planning of departmental activities; aids in developing and implementing a timetable to achieve short and long-term goals.  

•       Maintains fiscal awareness and sound business practices through budget and resource management, forecasting, planning and making appropriate recommendations for modifications and improvement. 

•       Oversees operations to assure accountability, regulatory compliance, objective decision-making and revenue maximization through fiscal and data analysis.

•       Assists project managers in the development and submission of resolutions and evaluations.

•       Assists with the establishment and support of policies and procedures to facilitate and evaluate service agreements and limited contracts between vendors and the assigned office.   

•       Administers and facilitates the development of effective communication to all stakeholders.

•       Provides technical support to grant managers in the assigned office.

•       Functions as a liaison to all stakeholders.

Additional Functions for the Educating Children and Youth Experiencing Homelessness Program Specialty 

•       Leads program strategy, planning, and implementation to achieve program goals.

•       Monitors program operations for staff accountability, effectiveness, and progress towards service goals.

•       Meets with internal and external partners to report on program progress and enlist collaboration; enlists support and ensures the provision of resources and technical assistance.

•       Coordinates training, transportation, and resource allocation and distribution. 

•       Monitors program expenditures and prepares budget summaries.   

•       Prepares and submits all contracts and Limited Contract Authority (LCA).

•       Disseminates information about the educational rights of homeless students.

•       Expedites enrollment and assists with school records and immunizations; mediates enrollment disputes.

•       Implements and supports the Pennsylvania Department of Education’s

“Education for Homeless Youth” Basic Education Circular.

•       Provides equal access to comparable services including Title I.

•       Receives and responds to inquiries from internal and external sources concerning departmental operations; answers school, agency and shelter questions.

•       Obtains program donations and resources from corporations and community  partners.

•       Works with the Regional Coordinator to remove educational barriers.             

•       Increases public awareness on homeless issues.

•       Serves as the primary lead for the School District of Philadelphia’s response to disasters, including but not limited to, hurricanes, floods, and earthquakes.

•       Oversees the coordination of resources to ensure a smooth transition for families in an emergency situation. 

•       Coordinates all applicable internal School District offices with applicable City agencies in the event of an emergency situation.

•       Develops a resource network to support non-homeless families who are in an emergency situation.

Minimum Requirements 

•       Master’s degree program from an accredited college or university.

•       Six years of full-time, paid, professional, administrative experience, which have involved directly participating in all operational phases with a particular emphasis on fiscal management and data management and have included the use of spreadsheet applications and databases, at least three of which have been in a supervisory or administrative capacity.

                                                                    OR 

•       Bachelor’s degree program from an accredited college or university.

•       Eight years of full-time, paid, professional, administrative experience, which have involved directly participating in all operational phases with a particular emphasis on fiscal management and data management and have included the use of spreadsheet applications and databases, at least four of which have been in a supervisory or administrative capacity.

                                                               OR 

•       Any equivalent combination of training and experience determined to be acceptable by the Office of Talent. 

Knowledge, Skills and Abilities 

Demonstrated knowledge of: 

o   the methods and techniques used in effective program planning, design and administration.         

o   the current methods, processes and techniques used in the implementation of program initiatives.

o   fiscal management policies and practices. o governmental mandates impacting education.

o   supervisory methods and techniques. 

o   software applications used to maintain databases.

 Demonstrated ability to:

o interpret all relevant District and federal rules and regulations concerning program administration. 

o   coordinate, implement and monitor comprehensive multi-faceted programs.

o   guide and channel resources, ideas and recommendations for problem solution and program refinement.

o   plan and direct program operations. o use a personal computer. o communicate effectively, both orally and in writing.

o   establish and maintain effective working relationships. 

Disclaimer

The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. 

Nondiscrimination

The School District of Philadelphia provides to all persons equal access to all categories of employment in this District, regardless of race, color, age, creed, religion, sex, sexual orientation, ancestry, national origin or handicap/disability, gender identity, or genetic information. Please refer to Board Policy 104 for further information regarding the District's commitment to Nondiscrimination in Employment Practices.