Administrative Assistant - GME at City of Hope

%3Cp class=%22MsoNormal%22%3E%3Cspan style=%22font-family:%26quot;Arial%26quot;,sans-serif;font-size:14.0pt;%22%3E%3Cspan style=%22line-height:107%;%22%3EJoin the transformative team at %3C/span%3E%3C/span%3E%3Ca href=%22https://www.cityofhope.org/about-city-of-hope%22%3E%3Cspan style=%22font-family:%26quot;Arial%26quot;,sans-serif;font-size:14.0pt;%22%3E%3Cspan style=%22line-height:107%;mso-font-kerning:0pt;mso-ligatures:none;%22%3ECity of Hope%3C/span%3E%3C/span%3E%3C/a%3E%3Cspan style=%22color:black;font-size:14.0pt;%22%3E%3Cspan style=%22line-height:107%;mso-font-kerning:0pt;mso-ligatures:none;mso-themecolor:text1;%22%3E,%3C/span%3E%3C/span%3E%3Cspan style=%22color:black;%22%3E%3Cspan style=%22mso-font-kerning:0pt;mso-ligatures:none;mso-themecolor:text1;%22%3E %3C/span%3E%3C/span%3E%3Cspan style=%22font-family:%26quot;Arial%26quot;,sans-serif;font-size:14.0pt;%22%3E%3Cspan style=%22line-height:107%;%22%3Ewhere we%27re changing lives and making a real difference in the fight against cancer, diabetes, and other life-threatening illnesses. City of Hope’s growing national system includes its Los Angeles campus, a network of clinical care locations across Southern California, a new cancer center in Orange County, California, and treatment facilities in Atlanta, Chicago and Phoenix. Our dedicated and compassionate employees are driven by a common mission: To deliver the cures of tomorrow to the people who need them today.%3C/span%3E%3Cspan style=%22line-height:107%;mso-spacerun:yes;%22%3E%26nbsp;%3C/span%3E%3C/span%3E%3C/p%3E%3Cp class=%22MsoNormal%22%3E%26nbsp;%3C/p%3E%3Cp class=%22MsoNormal%22%3E%3Cspan style=%22font-family:%26quot;Arial%26quot;,sans-serif;font-size:14.0pt;%22%3E%3Cspan style=%22line-height:107%;%22%3E%3Co:p%3E%3C/o:p%3E%3C/span%3E%3C/span%3E%3C/p%3E%3Cp class=%22MsoNormal%22%3E%3Co:p%3E %3C/o:p%3E%3C/p%3E%3Cp class=%22MsoNormal%22%3E%3Cspan style=%22font-family:%26quot;Arial%26quot;,sans-serif;font-size:14.0pt;%22%3E%3Cspan style=%22line-height:107%;%22%3E%3Cstrong%3EAs a successful candidate, you will:%3C/strong%3E%3Co:p%3E%3C/o:p%3E%3C/span%3E%3C/span%3E%3C/p%3E%3Cp class=%22MsoNormal%22%3E%3Cspan style=%22font-family:%26quot;Arial%26quot;,sans-serif;font-size:14.0pt;%22%3E%3Cspan style=%22line-height:107%;%22%3E%3Co:p%3E %3C/o:p%3E%3C/span%3E%3C/span%3E%3C/p%3E%3Cul%3E%3Cli%3E%3Cp class=%22MsoNormal%22%3E%3Cspan style=%22font-family:%26quot;Arial%26quot;,sans-serif;font-size:14.0pt;%22%3E%3Cspan style=%22line-height:107%;%22%3EMaintains leader%27s daily appointment calendar.%3C/span%3E%3Cspan style=%22line-height:107%;mso-spacerun:yes;%22%3E%26nbsp; %3C/span%3E%3Cspan style=%22line-height:107%;%22%3EArranges appointments and meetings under the leader%27s direction; coordinates details and materials related to these meetings and communicates this to participants.%3C/span%3E%3Cspan style=%22line-height:107%;mso-spacerun:yes;%22%3E%26nbsp; %3C/span%3E%3Cspan style=%22line-height:107%;%22%3EMay take and prepare minutes for meetings as needed.%3Co:p%3E%3C/o:p%3E%3C/span%3E%3C/span%3E%3C/p%3E%3C/li%3E%3Cli%3E%3Cp class=%22MsoNormal%22%3E%3Cspan style=%22font-family:%26quot;Arial%26quot;,sans-serif;font-size:14.0pt;%22%3E%3Cspan style=%22line-height:107%;%22%3EResolves routine and some complex inquiries and fulfills requests from internal %26amp; external business contacts using knowledge of division/department %26amp; organization policies %26amp; procedures.%3Co:p%3E%3C/o:p%3E%3C/span%3E%3C/span%3E%3C/p%3E%3C/li%3E%3Cli%3E%3Cp class=%22MsoNormal%22%3E%3Cspan style=%22font-family:%26quot;Arial%26quot;,sans-serif;font-size:14.0pt;%22%3E%3Cspan style=%22line-height:107%;%22%3EEdits, Formats and types a variety of complex or technical material, including correspondence, memos, reports, presentations and confidential material%3Co:p%3E%3C/o:p%3E%3C/span%3E%3C/span%3E%3C/p%3E%3C/li%3E%3Cli%3E%3Cp class=%22MsoNormal%22%3E%3Cspan style=%22font-family:%26quot;Arial%26quot;,sans-serif;font-size:14.0pt;%22%3E%3Cspan style=%22line-height:107%;%22%3EAssists leader with institutional commitments by anticipating and coordinating the necessary materials needed for annual faculty appraisals, promotions %26amp; appointments, meetings, seminars, and keeps leader informed of these events.%3Co:p%3E%3C/o:p%3E%3C/span%3E%3C/span%3E%3C/p%3E%3C/li%3E%3Cli%3E%3Cp class=%22MsoNormal%22%3E%3Cspan style=%22font-family:%26quot;Arial%26quot;,sans-serif;font-size:14.0pt;%22%3E%3Cspan style=%22line-height:107%;%22%3EMaintains calendar of department faculty meetings, informs faculty and staff of meeting schedule. Prepares and distributes the agenda and takes minutes for these meetings.%3Co:p%3E%3C/o:p%3E%3C/span%3E%3C/span%3E%3C/p%3E%3C/li%3E%3Cli%3E%3Cp class=%22MsoNormal%22%3E%3Cspan style=%22font-family:%26quot;Arial%26quot;,sans-serif;font-size:14.0pt;%22%3E%3Cspan style=%22line-height:107%;%22%3EPrepares all travel, lodging and conference registration for leader. Initiates all business-related expense reimbursements for leader including membership dues renewals and travel reimbursement. Maintains detailed accounting of all expenses.%3Co:p%3E%3C/o:p%3E%3C/span%3E%3C/span%3E%3C/p%3E%3C/li%3E%3Cli%3E%3Cp class=%22MsoNormal%22%3E%3Cspan style=%22font-family:%26quot;Arial%26quot;,sans-serif;font-size:14.0pt;%22%3E%3Cspan style=%22line-height:107%;%22%3EAssists in preparation/submission of grant applications, documents, and online forms. Compiles information and prepares routine, confidential and special reports.%3Co:p%3E%3C/o:p%3E%3C/span%3E%3C/span%3E%3C/p%3E%3C/li%3E%3Cli%3E%3Cp class=%22MsoNormal%22%3E%3Cspan style=%22font-family:%26quot;Arial%26quot;,sans-serif;font-size:14.0pt;%22%3E%3Cspan style=%22line-height:107%;%22%3EAssist leader by organizing the documents related to his/her commitments as a reviewer.%3C/span%3E%3Cspan style=%22line-height:107%;mso-spacerun:yes;%22%3E%26nbsp; %3C/span%3E%3Cspan style=%22line-height:107%;%22%3EKeeps him/her informed of reviewer deadlines.%3Co:p%3E%3C/o:p%3E%3C/span%3E%3C/span%3E%3C/p%3E%3C/li%3E%3Cli%3E%3Cp class=%22MsoNormal%22%3E%3Cspan style=%22font-family:%26quot;Arial%26quot;,sans-serif;font-size:14.0pt;%22%3E%3Cspan style=%22line-height:107%;%22%3EAssists with coordination of various visits, which may include vendor, recruitment candidates and collaborative visits for department/institutional initiatives.%3Co:p%3E%3C/o:p%3E%3C/span%3E%3C/span%3E%3C/p%3E%3C/li%3E%3Cli%3E%3Cp class=%22MsoNormal%22%3E%3Cspan style=%22font-family:%26quot;Arial%26quot;,sans-serif;font-size:14.0pt;%22%3E%3Cspan style=%22line-height:107%;%22%3EAssists leader in composing general business correspondence and slide presentations.%3Co:p%3E%3C/o:p%3E%3C/span%3E%3C/span%3E%3C/p%3E%3C/li%3E%3Cli%3E%3Cp class=%22MsoNormal%22%3E%3Cspan style=%22font-family:%26quot;Arial%26quot;,sans-serif;font-size:14.0pt;%22%3E%3Cspan style=%22line-height:107%;%22%3EAssists in planning %26amp; organizing special projects.%3Co:p%3E%3C/o:p%3E%3C/span%3E%3C/span%3E%3C/p%3E%3C/li%3E%3Cli%3E%3Cp class=%22MsoNormal%22%3E%3Cspan style=%22font-family:%26quot;Arial%26quot;,sans-serif;font-size:14.0pt;%22%3E%3Cspan style=%22line-height:107%;%22%3EMay train and direct clerical staff. Serves as back-up to department administrative support staff as needed.%3Co:p%3E%3C/o:p%3E%3C/span%3E%3C/span%3E%3C/p%3E%3C/li%3E%3C/ul%3E%3Cp class=%22MsoNormal%22%3E%3Cspan style=%22font-family:%26quot;Arial%26quot;,sans-serif;font-size:14.0pt;%22%3E%3Cspan style=%22line-height:107%;%22%3E%3Co:p%3E %3C/o:p%3E%3C/span%3E%3C/span%3E%3C/p%3E
%3Cp class=%22MsoNormal%22%3E%3Cspan style=%22font-family:%26quot;Arial%26quot;,sans-serif;font-size:14.0pt;%22%3E%3Cspan style=%22line-height:107%;%22%3E%3Cstrong%3EYour qualifications should include:%3C/strong%3E%3Co:p%3E%3C/o:p%3E%3C/span%3E%3C/span%3E%3C/p%3E%3Cul%3E%3Cli%3E%3Cp class=%22MsoNormal%22%3E%3Cspan style=%22font-family:%26quot;Arial%26quot;,sans-serif;font-size:14.0pt;%22%3E%3Cspan style=%22line-height:107%;%22%3E2 years post high school trade, business or professional school Bachelor’s degree preferred. %3C/span%3E%3Ci%3E%3Cspan style=%22line-height:107%;%22%3EExperience may substitute for minimum education requirements.%3C/span%3E%3C/i%3E%3Cspan style=%22line-height:107%;%22%3E%3Co:p%3E%3C/o:p%3E%3C/span%3E%3C/span%3E%3C/p%3E%3C/li%3E%3Cli%3E%3Cp class=%22MsoNormal%22%3E%3Cspan style=%22font-family:%26quot;Arial%26quot;,sans-serif;font-size:14.0pt;%22%3E%3Cspan style=%22line-height:107%;%22%3E2-4 years of prior experience.%3Co:p%3E%3C/o:p%3E%3C/span%3E%3C/span%3E%3C/p%3E%3C/li%3E%3Cli%3E%3Cp class=%22MsoNormal%22%3E%3Cspan style=%22font-family:%26quot;Arial%26quot;,sans-serif;font-size:14.0pt;%22%3E%3Cspan style=%22line-height:107%;%22%3EHigh level of administrative and secretarial skills %26amp; versatility in use of PCs and related office software.%3Co:p%3E%3C/o:p%3E%3C/span%3E%3C/span%3E%3C/p%3E%3C/li%3E%3Cli%3E%3Cp class=%22MsoNormal%22%3E%3Cspan style=%22font-family:%26quot;Arial%26quot;,sans-serif;font-size:14.0pt;%22%3E%3Cspan style=%22line-height:107%;%22%3EExcellent organizational skills.%3Co:p%3E%3C/o:p%3E%3C/span%3E%3C/span%3E%3C/p%3E%3C/li%3E%3C/ul%3E%3Cp class=%22MsoNormal%22%3E%3Cspan style=%22font-family:%26quot;Arial%26quot;,sans-serif;font-size:14.0pt;%22%3E%3Cspan style=%22line-height:107%;%22%3E%3Co:p%3E %3C/o:p%3E%3C/span%3E%3C/span%3E%3C/p%3E%3Cp class=%22MsoNormal%22%3E%26nbsp;%3C/p%3E%3Cp class=%22MsoNormal%22%3E%3Cspan style=%22font-family:%26quot;Arial%26quot;,sans-serif;font-size:14.0pt;%22%3E%3Cspan style=%22line-height:107%;%22%3E%3Cstrong%3EAdditional Information:%3C/strong%3E%3Co:p%3E%3C/o:p%3E%3C/span%3E%3C/span%3E%3C/p%3E%3Cp class=%22MsoNormal%22%3E%3Cspan style=%22font-family:%26quot;Arial%26quot;,sans-serif;font-size:14.0pt;%22%3E%3Cspan style=%22line-height:107%;%22%3E%3Co:p%3E %3C/o:p%3E%3C/span%3E%3C/span%3E%3C/p%3E%3Cp class=%22MsoNormal%22%3E%3Cspan style=%22font-family:%26quot;Arial%26quot;,sans-serif;font-size:14.0pt;%22%3E%3Cspan style=%22line-height:107%;%22%3E%3Co:p%3E %3C/o:p%3E%3C/span%3E%3C/span%3E%3C/p%3E%3Cp class=%22MsoNormal%22%3E%3Cspan style=%22font-family:%26quot;Arial%26quot;,sans-serif;font-size:14.0pt;%22%3E%3Cspan style=%22line-height:107%;%22%3ECity of Hope employees pay is based on the following criteria:%3C/span%3E%3Cspan style=%22line-height:107%;mso-spacerun:yes;%22%3E%26nbsp; %3C/span%3E%3Cspan style=%22line-height:107%;%22%3Ework experience, qualifications, and work location.%3Co:p%3E%3C/o:p%3E%3C/span%3E%3C/span%3E%3C/p%3E%3Cp class=%22MsoNormal%22%3E%3Cspan style=%22font-family:%26quot;Arial%26quot;,sans-serif;font-size:14.0pt;%22%3E%3Cspan style=%22line-height:107%;%22%3E%3Co:p%3E %3C/o:p%3E%3C/span%3E%3C/span%3E%3C/p%3E%3Cp class=%22MsoNormal%22%3E%3Cspan style=%22font-family:%26quot;Arial%26quot;,sans-serif;font-size:14.0pt;%22%3E%3Cspan style=%22line-height:107%;%22%3ECity of Hope is an equal opportunity employer.%3Co:p%3E%3C/o:p%3E%3C/span%3E%3C/span%3E%3C/p%3E%3Cp class=%22MsoNormal%22%3E%3Co:p%3E %3C/o:p%3E%3C/p%3E%3Cp class=%22MsoNormal%22%3E%3Cspan style=%22background-color:white;color:black;font-family:%26quot;Arial%26quot;,sans-serif;font-size:14.0pt;%22%3E%3Cspan style=%22line-height:107%;mso-color-alt:windowtext;%22%3ETo learn more about our Comprehensive Benefits, please%26nbsp;%3C/span%3E%3C/span%3E%3Ca href=%22https://www.cityofhope.org/careers/wellness-and-benefits/benefits%22 target=%22_blank%22%3E%3Cspan style=%22background-color:white;color:#045FAB;font-family:%26quot;Arial%26quot;,sans-serif;font-size:14.0pt;%22%3E%3Cspan style=%22line-height:107%;%22%3ECLICK HERE%3C/span%3E%3C/span%3E%3C/a%3E%3Cspan style=%22background-color:white;color:black;font-family:%26quot;Arial%26quot;,sans-serif;font-size:14.0pt;%22%3E%3Cspan style=%22line-height:107%;%22%3E.%3Cstrong%3E%3Co:p%3E%3C/o:p%3E%3C/strong%3E%3C/span%3E%3C/span%3E%3C/p%3E Apply Now