Administrative Assistant to Director of Human Resources at Pennsauken Public Schools

Responsibilities:

• Serve as the first point of contact for HR-related inquiries via phone, email, and in person.
• Enter, verify, and reconcile employee data in the Human Resources Information Systems (HRIS) and other internal databases.
• Prepare and distribute correspondence, reports, and HR-related documentation as directed.
• Coordinate scheduling, communication, and materials for job fairs, interviews, and recruitment events as assigned.
• Provide general administrative support to DHR, including scheduling meetings, maintaining calendars, and organizing department files.
• Ensure compliance with federal, state, and district policies and procedures related to personnel matters.
• Maintain confidentiality of all sensitive employee information and records.
• Schedule exit interviews as needed for the Dir. of Human Resources.
• Schedule appointments for employees that request to review personnel files.
• Assist DHR in forwarding to administrators worker’s compensation staff restrictions and confirming accommodation of restrictions.
• Answering calls for DHR and directing the flow of calls accordingly.
• Monitor and distribute verification of employment requests to HR Specialists.
• Handle job fair/meeting/training registrations.
• Assist DHR with organizing and copying files for litigation cases.
• Assist with updating and maintaining QSAC, personnel files/indicators.
• Maintains a log of general correspondence and drafts responses to inquiries.
• Assist DHR with statement of assurances, certification expedite process, and documents and follow-ups as needed with the Executive County Superintendent’s Office.
• Assist DHR during investigations by collecting information and typing notes during investigation interviews, inquiries, complaints, etc.
• Assist DHR with the Personnel section of Board Agenda/Addendum.
• Assist DHR with welcome letters for Administration.
• Perform other related duties as assigned by the Director of Human Resources.

• Minimum high school diploma or equivalent required; Associate’s degree or coursework in Human Resources, Business Administration, or related field preferred.
• Minimum three years of experience in administrative or office support roles; experience in human resources preferred.
• Strong computer skills, including MS Office Suite; experience with HRIS systems is a plus.
• Excellent organizational, communication, and interpersonal skills.
• Ability to handle confidential information with discretion.
• Must pass NJ Criminal History Review Unit Fingerprinting requirement.
• Must meet New Jersey residency requirements for public employees.

E.O.E. m/f/d/v