Assistant State Office Liaison #1218 at United States Senate

Assistant State Office Liaison #1218 

Department: State Office Operations
Posting Date Range: 10/17/2025-10/31/2025
Pay Grade Range: $84248-$147434
Work Hours: 9:00am - 6:00pm
FLSA Status: Exempt
Remote Work Status: Hybrid 
Hybrid Schedule: 3 days per week onsite
All remote or hybrid work arrangements must be performed from within the continental United States, subject to Sergeant at Arms approval.

The Senate Sergeant at Arms does not pay for relocation expenses. 

 This vacancy announcement closes at 7pm EST. Late applications will not be accepted.

JOB OVERVIEW

Job Description

The Sergeant at Arms is seeking a detail-oriented, service-driven professional to serve as Assistant State Office Liaison within the State Office Operations department. This dynamic role supports U.S. Senators and their staff in acquiring, managing, and maintaining state office spaces across the country.

The Assistant State Office Liaison is responsible for overseeing lease negotiations, resolving tenant and lease-related issues, and ensuring full compliance with federal office space regulations and budgetary guidelines. The ideal candidate will be adept at managing complex relationships with the General Services Administration (GSA) and other federal partners to coordinate office space acquisition and modifications.

Key responsibilities include:

• Managing and negotiating leases for Senate state offices
• Monitoring compliance with federal leasing standards and budget policies
• Coordinating with GSA and other stakeholders to facilitate office setup and maintenance
• Reviewing and processing office expenses and payments
• Conducting site surveys to assess office conditions and ensure security standards are met
• Briefing newly elected Senators and their staff on office operations and setup procedures

The ideal candidate will have excellent organizational, communication, and interpersonal skills, with the ability to manage multiple priorities in a fast-paced, service-oriented environment. Knowledge of federal leasing procedures, budget compliance, and facility operations is strongly preferred.

This is a unique opportunity to play a vital role in supporting the operational needs of Senate state offices and contributing to the continuity of legislative operations.

Key Accountabilities/Essential Job Duties
Coordinates and guides Senators and their staff in the acquisition and negotiation of leases for commercial and federal office space, and mobile offices, in the home state. Investigates issues and resolves conflicts regarding lease discrepancies, rent and/or tenant improvement increases and payment status in home state offices. Administers audits of home state offices to maintain compliance of Senate statute for square footage, parking, and rental rates/maximums. Provides input on the annual budget, ensuring commercial rents and costs associated with Federal Office Occupancy Agreements remain within budgeted amounts for the department. Provides oversight, review, and approval for allowances, purchase orders, and requisitions related to home state office expenses. Manages the relationship with the General Services Administration (GSA) Congressional Program; ensuring the GSA personnel and SAA departments provide services and support to the home state offices; and oversees the provision and purchase of furniture, furnishings, and space alterations to the home state offices by GSA. Reviews, audits, and processes GSA federal invoices and monthly commercial and mobile office rental payments; coordinates GSA work orders for SAA signature. Conducts bi-annual surveys to determine the suitability of current office conditions for incoming Senator-elects and to assess compliance of SAA security requirements. Conducts one-on-one briefings for Senator-elects and their staff on potential office selection and the role of State Office Operations (SOO). Other duties as assigned.

JOB SPECIFICATIONS

Required Education
Associate's degree

Required Work Experience

•  3-5 years of experience in commercial real estate, leasing, and/or project management.

Required Special Skills/ Knowledge

• Strong interpersonal and customer service skills. 
• Ability to communicate effectively, both orally and in writing. 
• Comfort in operating in a fast-paced and deadline driven environment.
• As part of our hiring process, we may conduct a skills assessment to better understand an applicant’s proficiency in key areas relevant to the role. 

Working Conditions

• This position directly supports essential services of the U.S. Senate. As such, this position requires the employee be available and prepared to work during government shutdowns, in inclement weather, on holidays, weekends, and during late nights to ensure essential services to the Senate continue without interruption. In the context of government furloughs, this position is considered excepted.

 CONDITIONS OF EMPLOYMENT

To be employed by a Senate employing office in a paid position in the continental United States an individual must:
1. Be a U.S. citizen;
2. Be lawfully admitted for permanent residence and seeking citizenship as outlined in 8 U.S.C. § 1324b(a)(3)(B);
3. Be (i) admitted as a refugee under 8 U.S.C. § 1157 or granted asylum under 8 U.S.C. § 1158 and (ii) have filed a declaration of intention to become a lawful permanent resident and then a citizen when eligible; or
4. Owe allegiance to the U.S. (i.e., qualify as a non-citizen U.S. national under federal law).

Employment is contingent on background / security investigation results.  

BENEFITS AT-A-GLANCE

The SAA provides a highly competitive benefits package for all SAA staff. Our benefits extend beyond health care coverage to help provide employees with student loan reimbursement, professional development, transportation subsidy, TSP/retirement savings, access to our Employee Assistance Program, and more! For more information regarding SAA’s benefits, please visit https://sen.gov/OPPW.

ACCOMMODATIONS

As an Equal Opportunity Employer, the SAA is committed to providing reasonable accommodations to applicants with disabilities. If you are interested in applying for employment with SAA and need special assistance or an accommodation to complete the application process, please submit your request to [email protected] with “Accommodation” in the subject line.

VOLUNTARY SELF-IDENTIFICATION FOR VETERANS' PREFERENCE

If you are identifying as veterans' preference eligible under the VEOA, please use this link to complete your application for Veterans' Preference AFTER you apply for this position. The link will also be available on the "Thank You" page after you have submitted your job application.

Candidates only need to apply one time for veterans’ preference to be considered for all future veterans’ preference positions within the Senate Sergeant at Arms. 

• All supporting documents must ONLY be provided within the Veterans’ Preference Application and within the stated deadline of the job announcement.
• Late applications for veterans’ preference will not be considered.
• Documentation to obtain veterans’ preference will not be considered if attached to the job application.
• If you need to revise or resubmit your Application for Veterans' Preference/documents, please withdraw your previous Application for Veterans' Preference and resubmit. If you require assistance, please email [email protected].
• To view additional information regarding the VEOA, please click here.

An applicant who declines to self-identify as a disabled veteran and/or to provide information and documentation regarding his/her disabled veteran’s status will not be subjected to an adverse employment action, but the individual may be ruled ineligible for veterans’ preference.