Accounts Payable Supervisor at Apexglobalus

Job Purpose

The AP Supervisor will be responsible for supervising all phases of the AP functions of the health care facilities he/she manages, including vendor set up invoice approval posting and payments and month end reconciliation, reporting and PL submissions. This role will supervise and be a point of escalation for high volume AP activities in order to ensure effective, efficient and accurate processing and PL Reporting.

Duties & Responsibilities

1. Entering invoices for multiple clients

2. Month end invoice and payment reconciliations

3. Perform month end closing

4. Record Revenue journal entries

5. Assist with closing processes for multiple clients

6. Ensure AP team members adhere to department process and procedures

7. Responsible for auditing accurate entry and processing of accounts payable duties

8. Ensure 3-Way Matching process is complete and accurate

9. Manage and maintain vendor relationships and terms in the system

10. Review invoice processing and issues/escalations associated with processing of invoices

11. Support and oversee responses to vendor inquiries and follow up on pending issues

12. Review Accounts Payable aging and provide weekly cash requirement reports in conjunction with invoices needing approvals for payments

13. Maintain all accounts payable reports and files

14. Review credits and missing open invoices

15. Oversee approvals for monthly expenses such as rent, utilities and reimbursements

16. Analyze and review tax invoices and/or accruals for payment of taxes

17. Process vendor invoices with proper G/L coding

18. Prepare and send payment information for approvals and processing

19. Review and implement improvements to processes and procedures

20. Assist with transitioning existing accounts over to our automated Accounts Payable System. Hold trainings and monitor usage for internal and external clients

21. Train and empower direct reports

22. Analyze daily/weekly/monthly KPIs, dashboards and analytics to measure/improve performance

23. Other duties as assigned

Qualifications

Ideal candidate must be an individual who possess the following skills:

- Familiar with standard Accounting concepts, practices, and procedures

- Ability to manage and direct the work of others

- Advanced analytical abilities

- Large ERP AP system experience

- Strong verbal and written communication skills

- Excellent time management skills

- Advanced organizational skills

- Attention to detail

- Performs a variety of tasks with ability to multiple tasks

Responsibility Allocation

- 20% - Manage staff of 5 - 8 AP Representatives

- 20% - Responsible for Internal and External inquiries and research with regards to payment information -receipt of invoices, payment status, non-approved and/or missed payments

- 20% - Work with the Accounting team on creating a timely and accurate closing for clients

- 20%- Coordinate & assist in monthly and year-end closing activities, including reconciliation against a Vendor Aging Report

- 10% - Follow through to ensure approval and posting of invoices 5% - Run reports for various internal/external sources (e.g. Accounting, Treasury and external clients.) 5% - Perform AP related tasks including backup necessary and approval of pay cycles

Compensation: $70,000-$80,000

**This position is onsite at the client location in Valley Stream, NY. **

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