Practice Assistant at White & Case

Firm Summary

White & Case is an elite global law firm serving leading companies, financial institutions and governments worldwide. Our long history as an international firm means we are perfectly placed to help our clients resolve their most complex legal challenges wherever they may be.

With lawyers and staff operating from more than 47 locations, working in virtually every country of the world, we have invested heavily in building a high-quality full-service practice competing at the top of the market. We are distinguished by our on-the-ground presence in the world’s key financial markets and our strengths in handling complex cross-border work.

It’s not just about our global network of offices and shared services centers; it’s the global interconnectedness of the Firm that our people, and our clients, value most. We work well together across geographic and practice boundaries. It’s one of the reasons we attract and retain cross-border work.

Our lawyers are globally minded, enterprising, collaborative and committed to excellence. Our people represent 90 nationalities and speak 80 languages.

Position Summary

The Practice Assistant (PA) plays a crucial role in supporting attorneys by performing a diverse range of administrative tasks. The PA must demonstrate a flexible and results-oriented approach to handling the complex and demanding nature of the assigned practice. The Practice Assistant will support attorneys in the M&A/Corporate, Sourcing and Technology Transactions, Americas Competition – Intellectual Property and Americas Competition – Antitrust sections, as well as collaborate with multiple Firm departments to deliver top-tier legal services to clients. The PA will be required to execute a variety of tasks with precision and discretion and will skillfully multi-task and prioritize assignments for multiple individuals. This role demands a high level of organizational skill, attention to detail, and the ability to thrive in a dynamic and fast-paced environment.

Duties and Accountabilities¹

• Process conflict requests and new matter requests, including conduct minor research on corporate entities.
• Work with Billing Coordinator to edit billing proformas and send invoices to clients.
• Coordinate and process client Audit Request Letters.
• Draft, proofread for accuracy, and release time entries.
• Coordinate document signing via DocuSign.
• Coordinate sending of client gifts.
• Process expense reports in Chrome River.
• Assist attorney team with travel planning.
• Coordinate printing and indexing of due diligence requests from client data rooms.
• Coordinate internal training for Sourcing and Technology Transactions Group.
• Edit pleadings and discovery documents.
• Edit and run Tables of Contents and Tables of Authorities.
• File and serve pleadings and discovery documents in Federal and State Court.
• Research and stay updated on Federal and State Court statutory rules, local rules and procedures.
• Coordinate scheduling of witness and expert witness depositions.
• Organize and maintain litigation documents in iManage.
• Update attorney bar admission information.

Qualifications

• Proven ability to work effectively in a demanding legal environment, demonstrating excellent interpersonal skills and professionalism when liaising with attorneys, staff, and clients at all levels.
• Over 5 years of law firm experience.
• Extensive knowledge of Superior and District Court rules, procedures, and practices, as well as a solid understanding of Appellate Court processes.
• Highly adept at managing multiple tasks and prioritizing responsibilities in a fast-paced, deadline-driven setting.
• Skilled at interpreting, understanding, and following detailed instructions with accuracy and efficiency.
• Strong written and verbal communication skills, with a keen eye for detail and clarity.
• Exceptionally organized and thorough, with a consistent commitment to follow-through and high-quality work.
• Demonstrates a proactive, positive attitude and a self-motivated approach to responsibilities.
• Able to work independently with minimal supervision, while also being a reliable and collaborative team player.

Location & Reporting

• This role is based in our Silicon Valley office
• This role reports to the Manager, Office Operations, Silicon Valley

Note to Recruitment Agencies

Our internal Recruitment team are responsible for all end-to-end lateral recruitment processes. All agencies must sign White & Case terms of business, which are office specific. Candidates submitted by an agency without terms of business agreed with the appropriate office, and/or outside of our online application tracking system, will not be considered a formal introduction. Any applications and CVs sent directly to White & Case Partners and employees will not be accepted as formal introductions. If you have any questions, please contact the Americas Lateral Recruitment team.

Equal Opportunities

White & Case is an Equal Employment Opportunity (EEO) employer and is committed to creating a fair workplace. It is our Firm’s policy to recruit, employ, train, compensate and promote without regard to race, color, religion, creed, national origin, age, gender, sexual orientation, marital status, military or veteran status, disability, genetic information, or any other category protected by applicable law.

Applicants who are interested in applying for a position and require an accommodation during the process should contact [email protected].

Benefits

White & Case LLP offers a comprehensive suite of benefit programs to all eligible employees, including medical, dental, and vision insurance, life and disability coverage, 401(k) retirement savings, vacation time, and leave programs (including parental leave). Exempt roles are also performance bonus eligible.

The firm may modify and amend this job description at any time in its sole discretion. Nothing herein creates a contract of employment or modifies the at-will nature of employmen