Human Resources Assistant and Safety Manager at Blair Family Solutions

Description of Services

Compile and keep personnel records. Record data for each employee, such as address, weekly earnings, absences, supervisory reports, and date of and reason for termination. May prepare reports for employment records, file employment records, or search employee files and furnish information to authorized persons. The Safety Officer monitors workplace activities to promote and ensure employee compliance with applicable safety regulations. The Safety Committee Member serves on the safety committee, providing guidance and assistance as required to promote a safe work environment.

Specific Job Duties and Responsibilities

1. HR Assistant will assist in maintaining employee files to ensure they are kept current and in compliance with all federal, state and local guidelines.  This includes keeping current driver’s license, insurance, clearances and training records and communicating needs to department heads.  
2. HR ASSISTANT will also assist with setting up trainings at times by coordinating training dates with trainers (CPR) and securing a location
3. HR ASSISTANT will keep track of and notify department heads when performance evaluations are due 
4. HR ASSISTANT will make sure that all new employee paperwork is completed prior to start date.  This includes attestation form signed, ACA form signed, official transcripts received, updated clearances within 1 year received and sent to department head, paperwork needed for payroll and other necessary paperwork outlined in the new hire SOP.
5. HR ASSISTANT will assist in tracking the receipt of Contractor Contracts yearly after distributed by HR Director.  
6. HR ASSISTANT will complete MVR, OIG and Medicheck verifications as needed, documentation of completed verifications will be kept by Human Resources.
7. HR ASSISTANT will have timely communication with CFO to ensure wage, tax and benefit information is accurate and complete, including FMLA paperwork 
8. HR ASSISTANT will record and report ACA requirements.
9. HR ASSISTANT may assist with worker’s compensation audit.
10. HR ASSISTANT will maintain confidentiality in all aspects of the job, sharing information on a need-to-know basis only.
11. HR ASSISTANT will have weekly supervision with the Director of HR and report to CEO, COO, and Director of Operations as needed.
12. The HR Assistant will perform administrative functions in the HR department under the direction of the Director of Operations, Director of Human Resource, and CFO.  These functions may include but not be limited to filing, assisting employees in filling out paperwork, tracking deadlines and due dates with spreadsheets, creating spreadsheets, creating employee files, creating and typing memos or other communication with employees, assisting with newsletter and employee of the month.  
13. The HR Assistant will coordinate with department leaders in the hiring, onboarding and assisting employees with HR related tracking and paperwork.
14. Complete work within authorized times to ensure compliance with departmental standards

Safety Manager Duties

1.  Facilitates productive discussions among employees and management relative to safe workplace practices.
2.  Identifies and implements new safety outreach and education strategies and approaches.
3.  Requests and collects employee feedback and suggestions on safety procedures.
4.  Identifies opportunities to minimize workplace injuries, accidents, and health problems.
5. Conducts or facilitates employee training on applicable safety standards.
6.  Reviews current safety training and recommends revisions, improvements, and updates.
7. Conducts safety inspections and audits.
8.  Performs other related duties as assigned.
9. Identifies opportunities to minimize workplace injuries, accidents, and health problems.
10. Conducts employee training on applicable safety standards.
11. Reviews safety training and recommends revisions, improvements, and updates.
12. Conducts safety inspections and audits to assess employee compliance with safety regulations.
13. Inspects safety equipment; recommends replacements.
14. Drafts and implements internal safety standards and policies.
15. Reviews accidents and incidents reported by employees and visitors to the facility.
16. Performs other related duties as assigned.

Education Requirements

One of the following education requirements must be met. 

1. Associate’s degree, or sixty credits toward a bachelor’s degree, with the equivalent of at least three years of full-time paid work experience in HR and Payroll
2. Must have experience in Human Resources

Other Qualifications

• All necessary child abuse clearances (PA Criminal Record Check, PA Child Abuse Clearance, and Federal Criminal History Clearance)
• Valid driver’s license
• Auto insurance

General Knowledge, Skills, and Abilities Required

• Communication Skills 
• Customer Service Skills 
• Problem Solving Skills 
• Organizational Skills 
• Professionalism 
• Initiative
• Responsive 
• Consistency
• Ability to manage time, manage multiple tasks, and meet frequent deadlines
• Ability to adapt to a changing environment
• Ability to maintain accurate paperwork
• Ability to pay attention to detail
• Ability to analyze information and apply standard practices
• Ability to work with interruptions
• Ability to utilize creativity to problem solve
• Ability to follow and maintain confidentiality and safety policies
• Ability to use the computer and internet

Working Conditions

• Work will be completed in an office setting. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines. 

Physical Requirements

This is largely a sedentary role; however, some filing is required. This would require the ability to lift files, open filing cabinets and bend or stand as necessary. 

Constantly Incurred (More than 75% of time on job) – ability to manage multiple tasks, ability to adapt to a changing work environment, ability to maintain accurate paperwork, ability to provide close attention to detail, ability to meet frequent deadlines, and the ability to use office equipment such as a computer, phone, copy machine, adding machine, etc. 

Frequently Incurred (Between 25% - 75% of time on job) – ability to work closely with others, ability to stand, ability to walk, ability to sit, ability use legs/arms to climb, ability to balance, ability to use both hands

Occasionally Incurred (Less than 25% of time on job) – ability to lift, ability to work in hot (between 90-100 degrees) and cold (below 55 degrees) temperatures, exposure to intermittent noise above 85DB, exposure to chemicals, ability to drive, ability to push, ability to lift

This job description is intended to cover the information essential to understanding the scope of the job, and the general nature and level of work performed by job holders within this job. This job description is not intended to be an exhaustive list of qualifications, skills, efforts, duties, responsibilities, or working conditions associated with the position. To perform this job successfully, an individual must be able to perform each essential function satisfactorily. The requirements listed of representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Blair Family Solutions is an Equal Opportunity Employer.