Assistant to Chaired Professors - Pittsburgh, PA at University of Pittsburgh

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The University of Pittsburgh School of Business is seeking an Assistant to Chaired Professors.  The assistant will provide secretarial assistance to several faculty members. The assistant will provide support through maintaining faculty budgets and drafting reports; renewing annual memberships; updating faculty credentials over various platforms; scheduling support and calendar management; drafting and editing letters of recommendation, grant letters, and other written communication; website updates; event planning; making travel arrangements; and general clerical support with course-related tasks such as making copies, entering grades and arranging for course packets. This position requires considerable knowledge of office practices and University policy and procedures. Extensive use of PC and various software packages (MS Office Suite, Adobe Acrobat, social media platforms and PRISM/Oracle System. Excellent written and verbal communication skills a must. High level of detail and time management skills are crucial.

 

ABOUT THE UNIVERSITY OF PITTSBURGH SCHOOL OF BUSINESS

Our mission is to empower future-ready leaders — principled, people-centered, tech-fluent, and resilient — to create meaningful impact through business.

Our world-class faculty generate pioneering insights, tools, and strategies to help students and organizations thrive in a rapidly evolving world. Our dedicated staff provide the personalized support every student needs to unlock their full potential. Through hands-on learning, forward-thinking programs, and a global, lifelong network, we are shaping the professionals business needs today — and the visionary leaders the world demands tomorrow.

Job Summary
Performs administrative assistant support work of moderate complexity.

Essential Functions 
PC use, travel arrangements, written communication, and course related assistance.

Physical Effort 
Position is generally sedentary. Occasional lifting of heavy objects may be required. Traveling on campus may be required to attend appointments or events.

 
Assignment Category Full-time regular
Job Classification Staff.Administrative Assistant II
Job Family Administrative Support
Job Sub-Family Clerical
Campus Pittsburgh
Minimum Education Level Required Associate's Degree
Minimum Years of Experience Required 3
Will this position accept substitution in lieu of education or experience? Combination of education and relevant experience will be considered in lieu of education and/ or experience requirement.
Work Schedule Monday - Friday, 8:30am - 5:00pm
Work Arrangement Hybrid: Combination of On-Campus and Remote work as determined by the department.
Hiring Range TBD Based Upon Qualifications
Relocation Offered No
Visa Sponsorship Provided No
Background Check For position finalists, employment with the University will require successful completion of a background check
Child Protection Clearances Not Applicable
Required Documents Resume, Cover Letter
Optional Documents Not Applicable

Administrative and Support Services

Associates

Pittsburgh

Pennsylvania