Accounts Payable Administrator at Beedie

Position OverviewWe’re looking for a detail-oriented and proactive Accounts Payable professional to join our team. In this role, you’ll manage full-cycle accounts payable, from invoice processing and vendor setup to statement reconciliations and reporting. You’ll play a key role in keeping our financial operations running smoothly while building strong relationships with internal and external partners.If you’re organized, enjoy working with numbers, and take pride in accuracy, this is a great opportunity to grow your career in a supportive, fast-paced environment.



Key Responsibilities

Receive, sort and code invoices and supporting documents

Ensure invoice information is accurate

Match invoices to supporting documentation such as purchase orders and tickets

Enter invoices into Yardi (electronic invoice approval software)

Maintain Vendor database, and verbally verify Vendor information

Prepare bi-weekly reports for invoices that surpass their due dates

Assist manager in month-end closing duties

Assist in maintaining all intercompany AR & AP records

Communicate with internal & external stakeholders to ensure strong relations are maintained

Follow all aspects of month end close activities to meet deadlines

Assist with preparation of audit information and support

Handle special projects, responsibilities and other duties as assigned by Management

Desired Skills and Experience

Minimum 1 year of experience in accounts payable.

Intermediate skills in Microsoft Excel

Attention to detail and high level of accuracy.

Accurate and fast keypunch ability and good aptitude with numbers

Ability to prioritize work and manage multiple tasks, likely with competing priorities

Ability to regularly interact with staff and management to provide or obtain related information

Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, operation of calculators, copy machine, etc

Strong work ethic, sense of responsibility and confidentiality

Strong decision making, communication (both verbal and written), and analytical skills

An organized self-starter who is able to work independently

Strong interpersonal skills and the ability to contribute effectively within a team environment

Intermediate to advanced knowledge of Yardi accounting software an asset

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