Bids / Estimating Document Controller at Alternative Heat

The Document Control department ensures the efficient management, organisation, and distribution of all project-related documentation. This team maintains version control, tracks approvals, and ensures that the latest documents are readily accessible to all stakeholders across the project lifecycle. By upholding strict document management protocols, the department supports compliance, enhances collaboration, and helps maintain consistency and accuracy across all project communications.

We are seeking a highly organised and detail-oriented Document Controller to support our growing portfolio of decarbonisation projects. As an M&E contractor acting as the Principal Contractor, we require someone who can efficiently manage document control processes across all stages of the project lifecycle. You will be responsible for overseeing document platforms such as Viewpoint for Projects and Field View, while providing key administrative support to design, operations, HSE, and commercial teams.

 

Job Title | Bids/ Estimating Document Controller
Location  | Banbridge
Hours | Monday-Thursday 8am-5pm and Friday 8am-3pm
Salary | Competitive Depending on Experience
Responsible to | Document Control Manager

 The role involves supporting the Document Control Team by managing project documentation through Viewpoint for Projects (CDE) and other site management systems, ensuring compliance with company standards and project information protocols. Responsibilities include acting as the liaison between the tender team and document control, monitoring tenders and submissions, maintaining accurate document logs and archives, and ensuring bid folders are current and compliant. The position also entails training project teams, handling high volumes of document uploads and transmittals, organising meetings and distributing minutes, and continuously improving document control systems and processes. Additionally, the role supports live projects and performs ad hoc administrative tasks to facilitate efficient project delivery.