Property Coordinator at Taubman

It’s love. Not work. 

Taubman might be a real estate investment trust, but it’s so much more to its talented team. It’s a place where careers start, and last, for those who love retail, thrive on winning and want to push the envelope -- daily.  

Our connection to our values last longer than a trip through the lobby where they are showcased. We embody them. They are our north star when things are great, when things are crazy and when we need to re-center ourselves in our work. 

At TAUBMAN, we believe with every fiber of our being that the right team can achieve anything. We know we are expected to bring it – and we do. So, whether it’s an opportunity in leasing, marketing, accounting, finance or another area that brings you here, if you respond to what we’re saying, we’d love to hear from you….  

Just remember at Taubman, its love, not work.

We have an exciting opportunity for a Property Coordinator…

In this role, you will work directly for the General Manager and administratively support the shopping center office. Additionally, you will perform accounting functions including accounts payable/receivable, payroll processing, cash management and standard reporting.

Your day-to-day responsibilities will include…

• Perform primary accounting functions including:
• Direct responsibility for accuracy of all accounting entries, financial reconciliations and cash management
• Enter approved invoices into payables system
• Maintain local petty cash funds, reconcile accounts and replenish funds.
• Maintain spreadsheet for all center credit card purchases.  Replenish funds to the credit card bank account on a monthly basis and complete monthly reconciliation.
• Record and confirm miscellaneous receipts in AR software and prepare all related schedules and documentation
• Assist the management team in preparation and development of the annual expense and revenue operating budgets and quarterly forecasts.
• Assist the Management Team with the contract process, including, but not limited to selecting the appropriate template, editing, submitting for approval, sending for execution and tracking the status.
• Take an active role in the temporary storage program by maintaining the current inventory spreadsheet, generating and maintaining temporary storage agreements and maximizing revenue. This includes checking the spaces monthly to be sure they are occupied and keeping up with the income spreadsheet.
• Generate timely (day of) tenant open and close notifications and maintain the photographic database of the open and closed stores. This will often include going to the space and taking photos, then uploading them to a shared drive.
• Open and distribute all incoming mail and facilitate all outgoing mail (overnight, etc.).
• Responsible for most of the administrative functions within the property management office. This may include booking schedules for the community room, conference room and leasing offices, coordinating food and/or catering orders for company meetings/ events, answering phones and directing calls, troubleshoot and solve customer service issue.
• General reporting: Responsible for completing several required corporate reports. Assist the Lease Administration Department as needed with tenant sales and insurance certificate tracking. Produce meeting minutes for management staff meetings and other applicable meetings. Develop ad hoc reports, as required.
• Maintain accurate and complete department files and records, all tenant files and records, and create new tenant files for tenants that will be opening soon in accordance with Taubman records retention requirements.
• Support all programs initiated by other departments within the organization (i.e. Marketing, Security, Customer Service, Leasing, Specialty Leasing, SP&D, etc.).
• Serve as one of the primary contacts for tenants and customers who come to the Management Office with an inquiry. Serve as the “face” of the management team in conversations with any tenant, contractor and/or customer. Additional tasks as assigned.

The ideal candidate will have…

• Proficiency in Microsoft Word and Excel, as well as experience with financial management software
• Knowledge of generally accepted accounting principles
• High school diploma or equivalent
• Minimum 2 years of payroll, accounts receivable and accounts payable experience is required
• Associate degree or bachelor’s degree in a related field preferred, or equivalent education and experience
• Enthusiasm for the job and working with a great team!

Our employees thrive with a rewarding work environment, competitive pay and outstanding benefits!