HR Operations Coordinator at undefined

Note: Applications will be reviewed on a rolling basis.

The HR Operations Coordinator is responsible for maintaining the data integrity of the HRIS system and managing an efficient and compliant onboarding process - from issuing employee agreements to ensuring the employee is cleared to report on their first day of work. The Coordinator will work closely with HR colleagues and the Payroll Manager to enhance the onboarding experience and maintain accurate records in the HRIS system.  This role will also effectuate and enter employee data changes, when appropriate. They will interpret, implement, and maintain policies and procedures relating to ADP system processes as well as serve as the primary point of contact/liaison for ADP support on behalf of the human resources department. Key responsibilities include managing onboarding documentation in ADP, tracking new hire data and reconciling it to ensure accuracy, launching and tracking background checks, generating reports and working with the HR team on identifying efficiencies and process improvements related to onboarding.

Primary Responsibilities: 

• Prepare and issue employment and stipend agreements for full-time, part-time, seasonal and temporary hires as well as current employees with secondary responsibilities. Tracks agreement for completion and initiates onboarding for new/rehires or coordinates with payroll for employees taking on secondary responsibilities. Prepares and issues other relevant hiring forms, documents and ensures compliance with local regulations.

• Execute full-cycle onboarding, including GDS-specific requirements for background checks for employees, vendors, tutors and others deemed necessary as requiring background check clearance for presence on campus, I9 processes, new hire accounts in HRIS systems, timely completion of other new hire paperwork, training including Safeschools, communicating with the new hires regarding the onboarding process, orientation and/or coordinating orientation with supervisors, informing relevant partners in order for credentials to be issued, and other relevant new hire procedures, as appropriate.

• Track and manage employee data in HRIS to ensure accuracy and compliance through the use of self-audits and regular reports.

• Record as necessary job specific certifications and ensure continued compliance. Ensure employee compliance with annual required training including SafeSchools.

• Create a new annual template for employment agreements and issue annual employment agreements and manage the agreement return process. Transfer contracts from the contract system into ADP. Coordinate annual salary increases with payroll. 

• Enter and track ADP support request tickets on behalf of the Human Resources department. 

• Support offboarding efforts, including updating appropriate HRIS systems, and coordinating the notification of appropriate partners of the employee’s departure. 

• Manage the general HR email account, answers correspondence when able and forwards messages to colleagues for their input and resolution, as appropriate. Ensures that appropriate follow up takes place and matters are “closed”. 

• Maintain an approachable presence and establish positive and effective working relationships with colleagues.

• Perform employment verifications.

• Provide support during annual Open Enrollment, annual new hire orientation, end of school year proceedings and other human resources team-related activities.     

Additional Responsibilities: 

• Other duties as assigned.

Reasonable Accommodations Statement 

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions. This position requires on-campus presence at least three days a week. 

Qualifications 

Skills and Abilities: 

• Familiarity with regulations, industry trends, current  practices, new developments, and applicable laws regarding human resources.
  
  

• Proficiency in human resources-related computer applications, preferably ADP, Juro and/or other contract management system(s), etc.
  
  

• Keen attention to detail.
  
  

• Comfortable in circumstances where persistence is required.
  
  

• Able to maintain the highest level of confidentiality.
  
  

• Excellent time management skills.
  
  

• Ability to manage multiple projects at the same time.
  
  

• Must be self-directed and motivated.
  
  

• Ability to remain tactful, calm, and persuasive in controversial and/or confrontational situations
  
  

• Highly proficient in advanced Excel, such as pivot tables, equations, and queries.

Education: 

• Bachelor’s degree in Human Resources, Business, Public Administration, or related field required or equivalent combination of education, training, and experience. 

Experience: 

• At least two years of professional experience in human resources, school experience preferred. 
  
  

• At least one year of experience in onboarding a large number of employees in a high-volume organization.

Americans with Disability Specifications 

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is occasionally required to stand; walk; sit; use hands to finger, handle, or feel objects, tools or controls; reach with hands and arms; climb stairs; balance; stoop, kneel, crouch or crawl; talk or hear; taste or smell. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

Work Environment

Work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate.

To Apply 

Qualified candidates should submit a cover letter, resume, and list of three references using our online application system through ADP/Workforce Now: http://www.gds.org/Recruiting. To find out more about the school, candidates should visit our website at www.gds.org. For full-time, permanent roles, a summary of employee benefits are available on the GDS website: https://www.gds.org/about/careers-at-gds

As an inclusive school devoted to preparing our students to live, work, and lead in an increasingly globalized and multicultural society, GDS is particularly interested in professionals with demonstrated interest and experience in working in such a school setting and is driven by the core charge of working to enhance and bring joy to every student’s individual learning experience in equitable and meaningful ways.