Administrative Assistant at Valley Hope

Administrative Assistant: Part-time

Valley Hope has an exciting opportunity for a Part-time Administrative Assistant to support our Tulsa market.

Are you ready to join an organization where you can make an extraordinary impact, conquering addiction one patient and family at a time? Valley Hope restores lives affected by addiction and supports lifelong recovery.  

Serving Oklahoma with healing residential & Outpatient addiction treatment and recovery support since 1974, the work we do every day saves lives and builds hope for the future.

At Valley Hope of Tulsa, the work of every team member matters.  Our work is mission-driven, supported by a strong culture of teamwork and a compassionate environment that is the foundation of the Valley Hope organization.

EDUCATION & EXPERIENCE:

Required:

• Valid and unrestricted driver’s license.
• Cardiopulmonary Resuscitation (CPR) certification; or the ability to obtain within 90 days of hire.

COMPENSATION:

• Starting wage is $14/Hr. - $16.00/Hr. (based on experience and qualifications)

BENEFITS:

• Affordable health, dental, and vision insurance
• Tuition Assistance 
• Student Loan Repayment
• Public Student Loan Forgiveness (PSLF) Eligible Employer
• 8 Paid Holidays (Including 1 Personal Holiday)
• PTO – Up to 22 Days per year based on years of service
• Paid Parental Leave 
• 401(k) Retirement Plan with employer match
• Health Saving and Flexible Spending Accounts
• Employee Assistance Program
• And much more!

 JOB SUMMARY:

• Answers multi-line telephone system and responds effectively to incoming callers. Assists with the admissions call process as directed responding to prospective patients/families with respect and kindness.
• Assists with the admissions process as directed which may include face-to-face meetings with incoming patients and their families and documentation/computer data entry of patient information.
• Performs insurance benefit verification process as directed.
• Interacts with patients and visitors as necessary to support positive clinical environment.
• Performs cash and credit transactions including book or other merchandise sales as well as patient payments for services accurately and effectively.
• Deposits daily cash and credit receipts as directed.
• Assists with processing of weekly accounts payables as directed which may include computer data entry, statement reconciliation and balancing of accounts.
• Performs word processing duties for clinicians and others in the facility as needed.
• Respond promptly to medical records requests while following HIPPA and 42 CFR part 2 guidelines.
• Performs computer data entry of patient charges.
• Assists with patient meetings regarding insurance and/or financial information as directed.
• Performs common office related tasks such as filing, faxing, and copying.

WORK ENVIRONMENT: 

• Office setting within a outpatient treatment facility.
• Sitting for extended periods of time of up to 4 hours.

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