Procurement and Contracts Specialist 2 - Planning and Public Works at Pierce County, WA

About the Department

Position Duties

Why It's a great opportunity: The Business and Finance Operations division of Planning and Public Works has an exciting opportunity for you to be a self-driven, analytical, and detailed oriented Procurement and Contract Specialist 2. You will be a lead team member doing contract management, contract administration, compliance review, and consultative support for County procurement of goods, equipment, and various services. You and your team’s efforts support public work-related projects by coordinating with various PPW Divisions for contract document development, negotiation, review, and approvals. You will provide direction to internal and external stakeholders, collaboration with County procurement team, help influence improvements and efficiencies the procurement processes.

Why It's a great department: PPW is a diverse and fast-moving department filled with motivated professionals working to ensure Pierce County is positioned to handle growth while building, operating, and maintaining reliable infrastructure to support livable communities. PPW is responsible for a broad and complex portfolio of services that provides unique opportunities to collaborate, innovate, and inspire. We are responsible for the County road and levee systems, sewer systems, airports, ferries, building permits, environmental review, sustainability, community planning, and code enforcement - just to name a few!
 
Learn more about Planning and Public Works here.

How to be successful in the role: Your success will come from ability to provide excellent written and oral communications while handling multiple tasks, deadlines and priorities. You will need to utilize your knowledge of procurement and contracts to include contract development including supporting documents, liaising with Division staff, implementation of laws, regulations, and policies while ensuring contract compliance. A high level of proficiency in writing, creating, drafting, editing, and finalizing documents and processes. Flexibility, self-motivation, and being able to speak confidently to internal and external customers while being solution oriented will further your success   

Your future in this role: Planning and Public Works has access to many Pierce County training opportunities including classroom settings and access to LinkedIn Learning. You will also build your procurement and contracting knowledge through industry driven webinars and educational opportunities, along with regular meetings with your manager to receive feedback and discuss future goals. Pierce County offers professional development, robust online learning, and other training opportunities throughout your career to ensure your success. This position has multiple career growth and promotional opportunities in Pierce County.

Core daily responsibilities:

• Lead and/or perform procurement and contract monitoring and administration services for complex and high-risk contracts. Ensure all procurements and contracts with grant or federal funding meet federal, state and County requirements. 
• Independently develop, negotiate, execute, and administer unique, complex, high-risk, legally binding contracts. 
• Develop specialized contract terms and conditions as needed for individual contracts. 
• Draft, recommend and implement Department-specific policies, procedures and processes for procurement, contracting and contract close-out. 
• Create documentation and provide easy access to resources within the Business & Financial Operations Division that are in alignment with PCS guidance. 
• Provide training on contract and procurement processes to divisions and vendors interested in contracting with PPW. 

A classification description with a more detailed list of essential functions can be found here.

Minimum Qualifications

• Any equivalent combination of education and experience.
• A resume and cover letter are required for this position. 
• Bachelor's degree in public or business administration, or related area; AND 
• Two years of progressively responsible work experience in the area of public sector procurement and contracting, AND 
• One year of supervisory or lead experience is required. 

Preferred qualifications:

• Certifications in Procurement and Contracting such as CPPO, CPPB, NIGP-CPP.
• Experience in Public Works and goods/services contracting / purchasing.
• Experience in administering inter-locum agreements.
• Knowledge of RCWs, WACs and other procurement guidelines.
• State, County, or City Government contracting and procurement experience.

As a condition of employment, the applicant will need to authorize and complete a background check. Information received from the background check is reviewed case-by-case and will not necessarily remove an applicant from consideration.

Other Qualifications

To be considered for this opportunity please:

• Complete and submit a detailed online Pierce County Employment Application by selecting "APPLY" above or go to:   www.piercecountywa.org/jobs. 
• If you have a question about this opportunity, please email the Recruitment Team at [email protected] and specify the Job Number and Title. 
• If you do not have internet access, you may visit your local public library or any WorkSource location and use their computers.
• Individuals needing accommodation in the application, testing process or need this job announcement in an alternative format may call Human Resources at (253) 798-7480, at least two days prior to the need.  

This is a competitive selection process. Your application will be reviewed and evaluated for the quality and quantity of education/experience in the areas listed. Applicants whose qualifications most closely correspond to the County's needs will be eligible for further consideration. Notification of application status normally occurs 2 to 3 weeks after the closing date. Short notice may be given to applicants to participate in further selection processes which may include assessments, phone screen, and interviews.

At Pierce County, diversity, equity, and inclusion means commitment, not a single step. We strive to foster an inclusive environment that supports equitable access to opportunities throughout your career. We want to recruit, develop, and maintain a talented workforce from various backgrounds, cultures, lifestyles, and perspectives, committed to our vision. Employees of the County have local, direct, and visible impact in our diverse community. Will you join us in keeping Pierce County a place people are proud to call home?

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