Executive Recruitment Coordinator at Nekohealth

The Role:We’re looking for a highly organised and detail-oriented Executive Recruitment Coordinator to join our growing global team. This role will be central to delivering an exceptional candidate experience and ensuring smooth, efficient operations across all executive searches. You’ll work closely with our Head of Executive Recruitment and senior business leaders to coordinate global C-level and VP-level hiring, manage complex interview logistics, and act as the connective tissue between candidates, recruiters, and stakeholders. This is an exciting opportunity for someone who thrives in a fast-paced, international environment and takes pride in delivering a world-class recruitment experience.

Responsibilities

Own the candidate experience: Serve with the Recruiter as a primary point of contact for executive candidates throughout the process, ensuring every interaction feels personal, timely, professional and authentic. 

Coordinate global executive searches: Manage complex scheduling across multiple time zones, aligning candidates, executives, and interview panels with precision and care. 

Drive operational excellence: Maintain candidate pipelines, interview trackers, and hiring dashboards to ensure transparency, accuracy, and efficiency. 

Partner closely with recruiters and leaders: Support the end-to-end executive hiring process, from initial outreach and interviews to references, offers, and onboarding. Paying special attention to gathering feedback in a timely manner. 

Champion process improvement: Identify opportunities to streamline workflows, automate tasks, and elevate the overall candidate and stakeholder experience. 

Protect confidentiality: Handle all sensitive information with discretion and professionalism. 

Support employer brand: Help craft thoughtful, polished candidate communications that reflect Neko’s culture, values, and mission. 

Collect and analyse candidate experience and hiring manager feedback. Assist the Head of Executive Recruitment gather NPS scored on our overall experience 

Requirements

Experience: 3+ years in executive  coordination, ideally within a global or high-growth technology environment. 

Candidate experience mindset: You anticipate needs, communicate clearly, and ensure every candidate feels valued and respected. 

Organisation & detail orientation: You’re masterful at managing competing priorities and time zones without missing a beat. 

Professionalism: Comfortable interfacing with senior leaders, executives, and external partners with confidence and tact. 

Tech-savviness: Experienced with ATS systems, scheduling tools, and productivity platforms (e.g. Google Suite, Slack, Teamer, Zoom, etc.). 

Adaptability: Thrives in a dynamic, evolving environment and embraces continuous improvement. 

Integrity: Trusted to manage highly confidential information with absolute discretion. 

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