Clerk V - Procurement (Repost) at Horry County Schools

1. Create purchase orders as needed.
2. Complete purchase requisition.
3. Solicit quotes on goods/services not requiring a formal bid.
4. Become familiar with the District Procurement Code and be able to answer questions from vendors and District employees about procurement procedures and processes. 
5. Responsible for the setup and maintenance of the District’s vendor database.
6. Assist interested vendors on the availability of business opportunities and how to navigate through the Procurement website to locate bid information.
7. Assist bookkeepers with requisition and/or purchase order changes.   
8. Assist Procurement buyers with the completion of bid packages.
9. Be responsible for the receiving and safekeeping of bid packages until bid opening date and time.  Prepare bid receipt list for the files and the Procurement Specialist to use in recording bids.
10. Assist in staff development activities for District employees.
11. Assist in training for vendors who want to do business with the District.
12. Search the State publication of solicitations (South Carolina Business Opportunities) for advertisements.
13. Maintain a master list of all bids with expiration dates.
14. Maintain the Procurement website.
15. Receive, sort and distribute incoming mail.
16. Be the first point of contact for visitors and others for the department.
17. Work with Records Management to properly record and dispose of procurement forms.
18. The delegation of these job responsibilities to the Procurement Clerk will be made by the Procurement Officer with the approval of the Chief Financial Officer. 

1. High School Diploma Required/Associates Degree Preferred.
2. Experience in procurement or other comparable process.
3. Be familiar with a computer and Microsoft programs such Excel, Word, and Power Point.
4. Ability to work independently and unsupervised.
5. Ability to communicate both orally and in written format with internal and external departments, agencies and suppliers.
6. Such alternatives to the above qualifications as the Board may find appropriate and acceptable.

• Physically capable of frequently lifting or moving up to 40 pounds;
• Specific vision requirements include close vision, distance vision, color vision, peripheral vision, depth perception and the ability to focus;
• Ability to sit and stand for extended periods of time;
• Manual dexterity for the purpose of using a telephone and data entry;
• Read a computer screen and printed material with or without vision aids;
• Hear and understand speech at normal levels and on the telephone; and
• Speak in audible tones so that others may understand clearly in person and on the telephone.

Please click here for salary scales.

This job description in no way states or implies that these are the only duties to be performed by this employee.  The employee will be required to follow any other instructions and to perform any other related duties as assigned by the appropriate administrator or supervisor.  Horry County Schools reserves the right to update, revise or change this job description and related duties at any time without prior notice.