Program Specialist 2 - SEBLA at Olympic College, WA

About the Department

Program Specialist 2

Salary: $43,716 - $58,380

Classification: Classified Staff

Department: Sophia Bremer Early Learning Academy

Reports to: Director of SBELA

The Sophia Bremer Early Learning Academy at Olympic College is seeking a Program Specialist 2 (Front-desk). The Sophia Bremer Early Learning Academy provides quality, comprehensive early learning services for the Olympic College community. Reporting to the director, the Program Specialist 2 supports day-to-day program operations and provides general office and receptionist support. The program specialist operates as part of a direct services team and serves as the program liaison with extensive contacts with families, campus partners, and external parties. Other specific responsibilities of this position include monitoring and tracking budgetary expenses, supporting enrollment activities such as waitlists and contacting prospective families, managing inventory of supplies, coordinating repairs and services with external vendors, submitting work orders, and drafting training and communication materials for a wide variety of internal and external audiences. The program specialist also assists the director in identifying, developing, and articulating program policies and procedures, in addition to being responsible for assuring full compliance with all legal, accreditation, and other standards. The program specialist is expected to meet pre-service requirements upon hire, remain current in training and service requirements, and engage in early childhood education best practices to support children, families, and center staff and operations.

Position Duties

• Maintain professional, respectful, and productive relationships with parents, prospective families, and community partners, and provide information regarding program services, policies, and activities.
• Monitor program enrollment and waitlists in coordination with the center director, including updating classroom rosters, communicating with prospective families, and anticipating enrollment impacts of graduation, licensing requirements, and budgetary considerations
• Collaborate regularly with staff and outside entities regarding the interpretation and implementation of program policies; in coordination with the director, participate in drafting and establishing program standards and identifying areas for program development.
• Monitor program activities in relation to established program goals; within established program parameters, determine variances from program standards.
• Track training requirements of staff and promote training opportunities to program staff.
• Review program participants’ operations and performance to program policies, procedures, practices and conformance with rules and regulations; assist as needed.
• Coordinate arrangements for program activities and events.
• Maintain documentation including daily counts and attendance records.
• Order, receive, and maintain inventory of office supplies as well as supplies to support the center.
• Assist classroom teachers with breaks and food supervision support as needed.
• Collaborate and partner with external coaches, including those designated from Head Start, Early Head Start, Early Achievers, and Olympic Educational Service District 114.
• Participate in meetings with center staff, families, external partners, and specialists, as well as center activities such as graduation and family events, as necessary.
• Serve as the primary contact through phone, email, and mail communications for internal and external stakeholders, including families, campus staff and faculty, and community partners; receive visitors and maintain a well-organized front office area.
• Provide support by responding to inquiries regarding program policies, procedures, and services.
• Attend meetings and/or conferences as the program representative as necessary; develop and make public presentations on program related topics.
• Coordinate and perform scheduling for others by creating meeting schedules and appointments for department staff and other program events, under the general direction of the director
• Create correspondence, printed materials, newsletters, visual aids and resources related to center operations.
• Coordinate with the director regarding draft communications and correspondence to program staff.
• Maintains and monitors the budget
• Establish and maintain records in electronic or manual file systems and keep records for legal, licensing, accreditation, grant, and program improvement purposes.
• Prepare narrative and/or statistical reports regarding program operations. 

Minimum Qualifications

Minimum Qualifications

• Bachelor's degree from an accredited college OR equivalent experience and/or education may substitute for the degree requirement. 
• Two (2) years of full-time equivalent (FTE) experience working with low-income families.
• One (1) year of full-time equivalent (FTE) experience working with families from diverse cultures and ethnic backgrounds.

Desired Qualifications

• Experience with budgets

Other Qualifications

Terms of Employment

Please note that we are unable to sponsor visas for this position.  Only candidates who are currently authorized to work in the United States will be considered.

This is a full-time classified position scheduled to work 40 hours a week, with a salary range of $43,716 - $58,380 annually. All classified positions will start their salary at Step A, when you have completed six months of probation, you will receive a 5 percent pay increase. A collective bargaining agreement exists, and this position is covered by the Washington Public Employees Associate (WPEA) Union. Classified positions qualify for the following benefits:

Medical/vision, dental, long-term disability, life insurance, and accidental dismemberment, Flexible Spending Arrangement, Dependent Care Assistance Program, Wellness Programs, Department of Retirement Systems Plan 2 or Plan 3, Deferred Compensation Program (DRS) retirement savings plan; TIAA supplemental retirement savings plan, Aflac, 11 paid holidays, leave – vacation/sick/personal holiday/personal leave, auto/home insurance, space available tuition waiver, Employee Assistance Program (EAP), fitness center, reduced rate and priority consideration on-site child care on a space available.

For more information regarding benefits, please visit our website here. 

Conditions of Employment

• Prior to a new hire, a background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant's suitability and competence to perform in the position. In addition to the background check, candidates will be required to complete the Sexual Misconduct Disclosure Form as required WB HB 2327.
• The employee must reside in Washington State and within a reasonable distance of the campus to respond to workplace reporting requirements at the time of hiring. Frequent travel to Olympic College campuses or other sites may occur.

How To Apply

To be considered for this position a candidate must apply online through the Olympic College website and submit the following required materials:

• Olympic College Online Application
• Resume
• Cover Letter - in your cover letter describe how your experience sets you apart for this position.
• Unofficial college transcripts. Official transcripts and copies of mandated certifications will be required of the successful candidate.

EEO Statement

Olympic College provides reasonable accommodations for qualified students, employees, and applicants with disabilities in accordance with the Americans with Disabilities Act and Federal Rehabilitation Act. Accommodation inquiries can be sent to: [email protected]. This recruitment announcement does not reflect the entire job description and can be changed or modified without notice.