Tennis Administrative Specialist at City of Boca Raton, FL
City of Boca Raton, FL · Boca Raton, United States Of America · Onsite
- Professional
- Office in Boca Raton
About the Department
Performs skilled clerical and responsible administrative work assisting in the operation of municipal tennis center; does related work as required. Work is performed under general supervision.
Position Duties
- Assist in the preparation and organization of events at Tennis Center.
- Prepares promotional material; creates flyers, invitations, brochures and press releases.
- Assist with tournaments.
- Obtains price quotations; prepares purchase requisitions, receivers, refunds, reimbursements.
- Participates in budget preparation and monitoring; monitors budget line items, keeps revenue and expenditure records.
- Prepares and completes daily and monthly participation report.
- Prepares payroll and maintains payroll related records and files.
- Schedules meetings updates RS/Events calendar.
- Composes/types minutes, correspondence, memoranda and reports.
- Develops and maintains filing system, including personnel files.
- Prepares work orders and follow up activities.
- Media liaison; contracts, updates special events, tournaments, etc.
RELATED TASKS:
- Assist in the Pro Shop as needed.
- Assist in the coordination of volunteers.
- Prepares personnel requisitions, biweekly payroll, status forms and performs associated clerical/administrative work.
- Performs related tasks as required.
Minimum Qualifications
Knowledge of:
- The operation of a tennis facility and regulations.
- The principles and practices of tennis planning and programs.
- Standard office procedures.
- Simple cash accounting principles.
- Microsoft Word and Excel.
- Establish and maintain effective working relationships with City officials, associates and the general public.
- Organize and perform work independently.
- Act as liaison for the tennis center; ability to type accurately at a rate of 45 WPM.
Other Qualifications
- Any combination of education and/or experience equivalent to graduation from High School; and at least three (3) years of clerical experience.
SPECIAL REQUIREMENTS:
- Possession of valid State of Florida Class "E" driver's license with no more than six (6) points in a three (3) year period.
- Ability to work a flexible schedule on occasion.
- Essential employee during declared storm emergency.
The background check process for this position may include:
- Criminal Background Check
- Employment Verification
- Reference Checks
- Motor Vehicles Report (MVR) Check
- Monday - Friday 8:00am- 5:30pm
- One weekend per month, Saturday and Sunday
- Patch Reef Park Tennis Center
