Part-time Payroll & Hiring Aide - (Administrative Aide) - Recreation and Parks at Howard County Government, MD
Howard County Government, MD · Columbia, United States Of America · Onsite
- Junior
- Office in Columbia
About the Department
- We are committed to workplace excellence in every area of County government.
- We have a highly talented, diverse, and inclusive workplace. Your input will not only be heard, but it will be encouraged!
- We offer competitive compensation and great benefits including medical, retirement, and wellness programs.
- As a member of the Howard County Government team, you'll be helping drive our culture and directly impact what makes us an amazing place to work
This position is in the Human Resources Section of the Administrative Services Division and is responsible for providing administrative support for the Department with the primary duty of reviewing and processing HR paperwork; managing the background check process; and reviewing and approving payroll for all contingent staff.
$23.87 - $26.11
$49,650 - $54,309
CLASS DESCRIPTION:
Performs advanced technical level administrative support work, which may include supervisory responsibility, under general supervision from an administrative or technical superior. Work typically involves administrative support work, technical tasks, and secretarial work assisting legal staff or an executive level government official. May apply bookkeeping, accounting and data processing principles to accounting and financial record keeping and reporting systems at the advanced technical level. Work at this level may also include independent responsibility for a significant administrative or clerical process.
Position Duties
Include the following. Other duties may be assigned.
- Works and cooperates with co-workers and supervisors at all levels.
- Learns and performs all essential job functions accurately.
- Maintain over 500 part-time employee files, payroll records and criminal background reports.
- Process contingent employee paperwork: new hire, reactivation, pay rate adjustment, leave of absence, resignation and termination.
- Manage and perform the data entry of employee information into computerized payroll system.
- Perform filing functions: Set up file folders for new part-time employees and maintain personnel files.
- Prepare contingent staff photo ID badges.
- Fingerprint new staff using a Live Scan machine / electronic process.
- Notarize and file Child Protective Services background checks for non-licensed summer camp staff.
- Process electronic criminal background reports. Retrieve from CJIS email, distribute to hiring supervisors, and file reports electronically.
- Maintain State Subscription Application Manager (SAM) Portal. Purge terminated employee fingerprint records.
- May serve as the Department’s liaison to the Criminal Justice Information System.
- Upon request from the Office of Human Resources, gather information for Unemployment claims.
- Process and coordinate employment verification requests with the County HRIS Team.
- Process Network Requests and Pre-employment physicals with County HR
- Assist in the training of hiring supervisors on new hire paperwork process.
- Review part-time payroll in the UKG/Kronos Payroll system to ensure that all hours are coded, pay rate transfers are accurate and all timecards have been approved by a manager.
- Communicate updates such as manager changes, function/course additions, badge registrations, etc. that are needed in Kronos to Payroll Department
- Review PTO usage and reconcile balances on a bi-weekly basis.
- Assist Department staff with payroll set-up, training and assistance with issues.
- Manage internal payroll purge process by periodically sending active employee list for updates.
- Create seasonal payroll Submittal Schedule.
- Serve as back-up for Department Payroll supervisor as final payroll approver for the Department.
- Process updates for contingent and part-time job descriptions by overseeing approval process and keeping them up-to-date in electronic filing system
- Maintain Department forms cabinet by making sure copies are available to staff to include ordering and paying for new forms using a PDQ
- Serve as back-up office support in the absence of Administrative Support Technician on the Administrative Support Team.
- Serve as a member on the CAPRA 4.0 Human Resources section.
- Serve on committees as assigned
- Other duties as assigned
- Responsible for identifying and applying good sustainability practices into all aspects of Department operations.
- This position may be deemed as essential, in an emergency, at the discretion of the director.
SUPERVISORY RESPONSIBILITIES:
This job has no supervisory responsibilities; however, may lead the work of contingent support staff.
Minimum Qualifications
Strong computer skills including extensive experience with all aspects of the Microsoft software package. Strong organizational skills.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to sit and use hands to touch, handle, or feel. The employee is occasionally required to stand, walk, and reach with hands and arms. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, and ability to adjust focus.
WORK ENVIRONMENT:
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually quiet.
LANGUAGE SKILLS, MATHEMATICAL SKILLS, AND REASONING ABILITY:
LANGUAGE SKILLS:
Ability to read and comprehend simple instructions, short correspondence, and memos. Ability to write simple correspondence. Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization.
MATHEMATICAL SKILLS:
Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.
REASONING ABILITY:
Ability to apply common sense understanding to carry out detailed but uninvolved written or oral instructions. Ability to deal with problems involving a few concrete variables in standardized situations.
Other Qualifications
Obtain Notary Public within first year of employment.
Obtain Livescan/Fingerprint Operator Certificate within six months of employment.
