Accounts Payable Supervisor at Omega Engineering Inc

Description

Position Summary

The Accounts Payable Supervisor is responsible for overseeing all aspects of the company’s accounts payable function, ensuring the accurate and timely processing of vendor invoices, payments, and expense reports. This role manages a team of AP specialists, drives process improvements, maintains strong vendor relationships, and ensures compliance with internal controls and accounting policies.

Key Responsibilities

Team Leadership & Operations

• Supervise and mentor the Accounts Payable team, providing guidance, training, and performance feedback.
   
• Assign daily tasks and monitor workflow to ensure invoices and payments are processed accurately and on schedule.
   
• Establish and maintain clear AP procedures, ensuring adherence to company policies and internal controls.
   

Invoice & Payment Management

• Oversee the full-cycle AP process, including invoice matching, coding, approvals, and payment runs.
   
• Review and approve invoices, check requests, and employee expense reimbursements.
   
• Ensure proper accruals and cut-off procedures at month-end and year-end closings.
   

Vendor Relations & Compliance

• Maintain positive relationships with vendors; research and resolve invoice discrepancies and payment issues.
   
• Ensure compliance with tax reporting requirements (e.g., 1099s, VAT, GST as applicable).
   
• Collaborate with Procurement, Treasury, and other departments to optimize payment terms and cash flow.
   

Systems & Process Improvements

• Identify and implement process improvements to increase efficiency and accuracy.
   
• Support automation and digitization initiatives within the AP function.
   
• Assist with ERP system enhancements and testing related to AP processes.
   

Reporting & Analysis

• Prepare and analyze AP aging reports and other financial metrics.
   
• Provide insights and recommendations to management regarding spending patterns and process efficiencies.
   
• Support audits (internal and external) by providing necessary documentation and explanations.
   

Qualifications

Education & Experience

• Bachelor’s degree in Accounting, Finance, or related field required.
   
• Minimum of 5 years of accounts payable experience, with at least 2 years in a supervisory or lead role.
   
• Strong understanding of accounting principles, AP processes, and internal controls.
   
• Experience with ERP systems (e.g., SAP, Oracle, NetSuite, Workday, or similar).
   

Skills & Competencies

• Excellent leadership, organizational, and communication skills.
   
• Strong analytical and problem-solving abilities.
   
• High attention to detail and accuracy.
   
• Proficiency in Microsoft Excel and accounting software.
   
• Ability to manage multiple priorities in a fast-paced environment.
   

Preferred Qualifications

• Professional certification (e.g., CPA, CMA) a plus.
   
• Experience in a multinational or multi-entity organization.
   
• Familiarity with automated AP and workflow systems.