Admissions Office Database Manager at Cushing Academy

Description

 Position Overview

Cushing Academy seeks a detail-oriented and technologically adept Admissions Office Database Manager to join our Admissions team.

Reporting to the Director of Admissions and Financial Aid, this individual plays a critical role in managing and maintaining the Academy’s admissions databases and supporting systems. The Database Manager ensures the accurate and efficient processing of all admission inquiries, applications, and related data throughout the admissions cycle.

The ideal candidate will bring exceptional organizational skills, strong technical proficiency, and a collaborative spirit to help advance the Academy’s mission and provide a seamless, data-informed admissions experience for prospective families.

Key Responsibilities

• Manage all admissions data entry, reporting, and integrity across systems such as Blackbaud, Power BI, Hubspot, Clarity, Gateway, SAO, and Cushing’s proprietary application platform.
• Oversee the import, cleaning, and standardization of data, ensuring accuracy and compliance with data privacy and retention standards.
• Create, execute, and distribute queries, dashboards, and reports that inform admissions strategy and track the admissions pipeline.
• Support admissions staff by providing database training, troubleshooting, and user assistance.
• Lead efforts to identify workflow improvements, introduce automation, and enhance communication with prospective families.
• Serve as a key liaison with technology vendors and internal partners to maintain and improve admissions systems.
• Coordinate communication between Admissions and departments such as Academics, College Counseling, Technology, Development, Business Office, and Student Life.
• Manage SEVIS responsibilities and I-20 processing for international students.
• Generate and distribute Business Office reports, enrollment contracts, and annual DASL data submissions.
• Provide office support as needed, including coverage for the reception desk and general administrative duties.
• Contribute enthusiastically to the collaborative and student-centered work of the Admissions team.
   

Requirements

Qualifications and Skills

• Associate’s degree required; Bachelor’s degree in business, information systems, or a related field preferred.
• At least five years of progressively responsible administrative experience, ideally in an independent school or higher education setting.
• Strong data management and analytical skills, with proficiency in CRM systems and database reporting tools.
• Demonstrated ability to manage multiple projects, meet deadlines, and adapt to the seasonal demands of the admissions cycle.
• Excellent written and verbal communication skills, with strong interpersonal and collaboration abilities.
• Experience with AI-assisted tools for communication, data reporting, and workflow automation preferred.
• A proactive, detail-oriented mindset and a passion for leveraging technology to improve processes and outcomes.

Physical Requirements and Work Environment

• Ability to occasionally lift up to 20 pounds.
• Typical office environment with moderate noise levels.
• May require extended periods of computer work and occasional evening or weekend hours during peak admissions periods.

To Apply

Interested candidates should submit a cover letter, resume, and list of references.