Contracts Coordinator II at Partnership HealthPlan of California

To assist and support the Director with development, implementation, and maintenance of
professional, facility, and ancillary contracts for the Partnership provider network. The Contracts
Coordinator II is responsible for, Contracting Department tracking, and reporting provider network
activities, including of scanning contract documents, mailing or emailing network notices related
to contracting, initiating contracts and supporting daily contracting activities as assigned by
Director. Provide administrative support to Director as needed.

• As assigned by the Director, support daily management of provider contracting activities
  for clinics, safety net providers, physicians, physician groups, hospitals, free-standing
  facilities, ancillary, and other provider types for all Partnership programs.
• Assist with obtaining contract signatures, contract renewals, and amendments from CEO,
  COO, CFO or designee.
• Ensure all contracts are scanned and stored to CONTRAXX® and/or internal Partnership network
  drives.
• Distribute amendments or new agreements to key departments and staff within Partnership per
  Partnership procedures and protocols.
• Process and respond to requests from external potential providers via phone or written
  correspondence.
• Monitor the contracts dept. email in-box and facilitate replies to inquiries. Respond to
  general questions regarding the status of contract processing.
• Fulfill requests for contract copies from internal and external customers as approved by
  Director.
• Support Director with contract projects and coordinate contracting activities as it relates to
  Plan initiatives, DHCS requirements, other Regulatory mandates, and Credentialing
  activities.
• Actively participate in workflow and process improvement activities.
• Assist with collating information for all regulatory projects and internal/external audits.
• Under direction from the Director, initiate unique Letters of Agreements (LOA) when
  requested.
• Ensure all contracts, amendments, documents are properly routed using the PR department
  workflow procedures or as assigned by Director.
• Use Partnership WorkFront, CONTRAXX® or other designated software for distribution of
  agreements, LOAs, other contracting documents. May act as a point of contact for
  Contracting reports of contracting activities per PR dept. requirements for, Director, Senior
  Director and COO.
• Work closely with PR Systems, Data and Audit staff to ensure accuracy of contractual
  setups in Partnership systems.
• Monitor and track assigned contracting activities according to PR department established
  timelines and workflow processes.
• Support the ongoing maintenance of provider template contracts, in collaboration with
  Contract Manager and under the guidance of Director to ensure contract compliance.
• Follow up on outstanding contracting activities via phone or written correspondence.
• Attend internal network planning meetings as assigned by Director.
• Other duties as may be assigned.

SECONDARY DUTIES AND RESPONSIBILITIES

• Back up to PR Contracting colleagues when needed
• Participate in special projects as assigned.

All HealthPlan employees are expected to:

• Provide the highest possible level of service to clients;
• Promote teamwork and cooperative effort among employees;
• Maintain safe practices; and
• Abide by the HealthPlan’s policies and procedures, as they may from time to time be updated.

HIRING RANGE:

$34.79 - $43.48

IMPORTANT DISCLAIMER NOTICE

The job duties, elements, responsibilities, skills, functions, experience, educational factors and the requirements and conditions listed in this job description are representative only and not exhaustive of the tasks that an employee may be required to perform. The employer reserves the right to revise this job description at any time and to require employees to perform other tasks as circumstances or conditions of its business, competitive considerations, or work environment change.