Human Resources Specialist (0081103) at University of Hawaii, HI
University of Hawaii, HI · Honolulu, United States Of America · Onsite
- Professional
- Office in Honolulu
About the Department
Title: Human Resources Specialist
Position Number: 0081103
Hiring Unit: VP for Administration, Office of Student Residential Life & Development
Location: UH at Manoa
Date Posted: 10/09/2025
Closing Date: 10/23/2025
Band: B
Salary : salary schedules and placement information
Full Time/Part Time: Full-time
Month: 11-month
Temporary/Permanent: Permanent
Funding: Special
Other Conditions: Position is excluded from collective bargaining.
Duties and Responsibilities
- *Serves as the Lead Human Resources (HR) Specialist for Student Housing Services, advising on various aspects of human resources management and administration.
- *Provides oversight of compliance with laws, state and University policies and procedures, and collective bargaining agreements.
- *Advises/provides guidance in the development of position descriptions, including conducting classification and compensation studies and comparisons to maintain uniformity, equity and consistency of staffing.
- *Reviews, analyzes, evaluates and processes all position descriptions based on specifications of established position classifications and certifies compliance with policies, procedures, CBA, etc.
- *Plans, initiates and supervises recruitment and selection of vacant positions including providing guidance on recruitment efforts, reviewing vacancy announcements for compliance, content, accuracy and proper formats, conducting EEO committee orientations and briefing sessions and providing guidance on hire actions.
- *Facilitates the processing of new hire, termination and other job data and pay actions. Reviews, audits, and executes HR documentation and transactions for accuracy and compliance with applicable collective bargaining provisions, federal and state laws, and University policies and procedures.
- *Responsible for employee relations and benefits administration for all employees within the department. Includes conducting/overseeing new hire orientations and off-boarding tasks to ensure proper enrollment, changes and terminations of benefits are executed.
- *Establishes internal reporting procedures in compliance with established University procedures for industrial accidents. Serves as department liaison for Workers Compensation matters.
- Manages unemployment insurance claims and follow-ups which include preparing timely submission of responses and appeals.
- Plans, develops, implements and conducts various training activities for professional and clerical personnel and directs staff members to educational training and programs in order to promote professional growth.
- *Implements and facilitates the Employee Performance Appraisal System and the Online Performance Evaluation System with all supervisors and employees.
- *Plans, initiates and conducts internal investigations upon receipt of a complaint. Resolves conflicts by coordinating responses with appropriate parties.
- *Maintains and updates organizational charts and functional statements in accordance with established procedures, including tracking any and all actions affecting changes to these charts.
- *Oversees the maintenance and updating of all personnel folders and records, both active and inactive.
- Establishes, develops, implements and maintains an internal database of all employees for the collection, recording and reporting of personnel data, transactions and other information as required in assembling and compiling historical data or reports.
- Prepares various reports, manuals, correspondences and other informational materials.
- Other duties as assigned.
*Denotes Essential Function
Minimum Qualifications
Possession of a baccalaureate degree in human resources, business administration, public administration, liberal arts, or related field and 3 years of progressively responsible professional experience with responsibilities for human resources, business administration, or related field; or any equivalent combination of education and/or professional work experience which provides the required education, knowledge, skills and abilities as indicated.
Considerable working knowledge of principles, practices and techniques in the field of human resources or business administration as demonstrated by the broad knowledge of the full range of pertinent standard and evolving concepts, principles and methodologies.
Considerable working knowledge and understanding of applicable federal and state laws, rules, regulations and theories and systems associated with human resources or business administration.
Demonstrated ability to resolve wide ranging complex problems through the use of creative reasoning and logic to accurately determine the cause of the problems and the resolution of the problems in an effective, innovative and timely manner.
Demonstrated ability to interpret and present information and ideas clearly and accurately in writing, verbally and by preparation of reports and other materials.
Demonstrated ability to establish and maintain effective working relationships with internal and external organizations, groups, team leaders and members, and individuals.
Demonstrated ability to operate a personal computer and apply word processing software.
For supervisory work, demonstrated ability to lead subordinates, manage work priorities and projects, and manage employee relations.
Desirable Qualifications
Knowledge of administrative policies and procedures typical of an institution of higher education.
Knowledge of the University of Hawaii's organizational structure, policies and procedures.
Experience and knowledge of PeopleSoft and other electronic systems.
Experience working with collective bargaining agreements.
To Apply:
Click on the "Apply" button on the top right corner of the screen to complete an application and attach required documents. Applicant must submit the following: (1) resume, (2) cover letter indicating your preference at the Band A or Band B level, how the minimum and desirable qualifications of the position are met, (3) the names and contact information (telephone number and email addresses) of at least three professional references, and (4) copies of educational transcripts with CONFIDENTIAL DATA (ie. social security number, birth date, etc.) REDACTED. If requested transcripts are unobtainable by closing date, please indicate so where transcripts are required as an attachment. You will have a grace period of 7 days from closing date to email copies of your transcripts to [email protected]. Official transcripts will be required if selected to fill the position. INCOMPLETE APPLICATIONS WILL NOT BE CONSIDERED.
Note: If you have not applied for a position before using NeoGov, you will need to create an account.
Inquiries
Office of Human Resources, [email protected]
Position Duties
The University of Hawai'i is an Equal Opportunity Institution and is committed to a policy of nondiscrimination in employment, including on the basis of veteran and disability status. For more information, visit: https://www.hawaii.edu/offices/eeo/policies/
Employment is contingent on satisfying employment eligibility verification requirements of the Immigration Reform and Control Act of 1986; reference checks of previous employers; and for certain positions, criminal history record checks.
In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, annual campus crime statistics for the University of Hawai'i may be viewed at: https://www.hawaii.edu/titleix/help/campus-security/, or a paper copy may be obtained upon request from the respective UH Campus Security or Administrative Services Office.
Accommodation Request: The University of Hawai'i complies with the provisions of the Americans with Disabilities Act (ADA). Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the EEO coordinator directly. Determination on requests for reasonable accommodation will be made on a case-by-case basis. For further information, please refer to the following link: https://www.hawaii.edu/offices/eeo/accommodation-request/
