Procurement Manager at City of Roswell

To perform this job successfully, an individual must be able to perform the essential job functions satisfactorily.  Reasonable accommodations may be made to enable individuals with disabilities to perform the primary job functions herein described.  Since every duty associated with this position may not be described herein, employees may be required to perform duties not specifically spelled out in the job description, but which may be reasonably considered to be incidental in the performing of their duties just as though they were actually written out in this job description.  

JOB SUMMARY

The purpose of this classification is to strategically manage the procurement of goods, services, and construction for the City in compliance with City, State, and Federal purchasing regulations. This position oversees supplier engagement, contract management, and departmental collaboration to ensure transparency, efficiency, cost-effectiveness, and sustainability in procurement operations.

ESSENTIAL JOB FUNCTIONS 

• Directs the Procurement Division; establishes plans, goals, and objectives; organizes structure and work assignments; establishes policies and procedures.   Supervises, directs, and evaluates assigned staff, processing employee concerns and problems, directing work, counseling, disciplining, and completing employee performance appraisals.
• Assists with contract development, administration, tracking, and analysis, as well as communication of supplier performance and contract compliance.   Responsible for contracts for tangible goods, technical and professional services and construction projects.
• Coordinates and manages the development and issuance of a variety of procurement documents, including purchase orders, solicitation requests, Requests for Proposals (RFP), invitations for bids, and specifications.
• Develops bid documents and reviews scopes of work for larger capital projects, develops templates for solicitations, develops and implements policies and policy changes, supports departments in development of scopes and in providing final bid or proposal documents (larger capital or complicated services RFPs).  
• Assists with contract development, administration, tracking, and analysis; monitors supplier performance and ensures contract compliance.
• Leads contract management functions, including database maintenance, recordkeeping, compliance documentation, and contract close-out.
• Administers major and long-term contracts such as technology, communications, and service agreements.
• Provides leadership in supplier negotiation, including pricing, performance expectations, and contract terms.
• Develops and implements supplier diversity, sustainability, and strategic sourcing initiatives aligned with City goals.
• Leverages ERP and eProcurement systems to improve efficiency, transparency, and compliance in procurement and surplus management.
• Coordinates with all levels of management to analyze sourcing strategies, practices, and procedures, and prepares recommendations for improvement.
• Monitors market trends and new products or services to ensure the City receives best value in goods and services.
• Prepares and distributes reports and statistical data to support planning and maintain accurate records.
• Participates in and provides support for projects related to supplier enablement, contract management, problem resolution, and customer service.
• Ensures compliance with State of Georgia Procurement Codes, Uniform Commercial Code, and other applicable regulations.
• Seeks legal advice when appropriate. Provides documentation and interpretation of contractual rights and obligations internally and externally, ensures that due diligence is practiced in complying with the stated terms and conditions.
• Develops and conducts training on contract and financial administration of long term contracts.
• Attends audit meetings related to the procurement process on federal or state grant agreements.  Updates and maintains documentation on compliance with federal or state grant agreements.  Works with audit personnel to review documentation for accuracy.
• Performs general clerical work in support of assigned duties, to include answering telephones, entering data, assisting customers, copying and mailing materials, etc.   
• Performs other related duties as required.
• May operate a motor vehicle to assist in carrying out the business of the department and the City.

MINIMUM QUALIFICATIONS 

Education and Experience: 

Requires a Bachelor’s degree in Finance, Accounting, Business Administration, or a related field; supplemented by three (3) years of progressively responsible experience in the purchasing/contract field; or any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this job.            

Licenses or Certifications: 

Special Requirements:  

Knowledge, Skills and Abilities:    

• Knowledge of the State of Georgia Procurement and Disposal Codes, the Uniform Commercial Code, and other applicable government regulations.   
• Knowledge of contract law and its application in the purchasing process is required. Must be proficient in contract development, contract standards and language.
• Knowledge of personal computer applications and software packages.  Proficiency in Municipal ERP systems, MS Excel, MS Word, MS PowerPoint, MS Access, Adobe Acrobat Professional, and other electronic document management systems is required.
• Skill in customer service, in order to establish and maintain effective working relationships with other employees, officials, and the general public.
• Skill in leadership and building interpersonal relationships; must be detail oriented, and have strong organizational and time management skills.
• Ability to work with financial systems and calculate figures and amounts such as discounts, interest, commissions, proportions, percentages area, circumference, and volume.   
• Ability to coordinate, manage, and/or correlate data.  Includes exercising judgment in determining time, place and/or sequence of operations, referencing data analyses to determine necessity for revision of organizational components, and in the formulation of operational strategy.   
• Ability to function in a managerial capacity for a division or organizational unit.   Includes the ability to make decisions on procedural and technical levels.  
• Ability to operate, maneuver and/or control the actions of equipment, machinery, tools, and/or materials used in performing essential functions.  
• Ability to utilize consulting and advisory data and information, as well as reference, descriptive and/or design data and information as applicable.
• Ability to perform addition, subtraction, multiplication and division; ability to calculate decimals and percentages; may include ability to perform mathematical operations involving basic algebraic principles and formulas, and basic geometric principles and calculations.
• Ability to apply principles of logical or scientific thinking to implement both intellectual and practical relationships. Involves responsibility for consideration and analysis of complex organizational problems of major functions.    
• Ability to exercise judgment, decisiveness and creativity in situations involving broader aspects of organizational programs and operations, moderately unstable situations, or the direction, control and planning of an entire program or set of programs.

PHYSICAL DEMANDS 

The work is sedentary to light which requires the ability to exert light physical effort, but which may involve some lifting, carrying, pushing and/or pulling of objects and materials of light weight (5-10 pounds). Tasks may involve extended periods of time at a keyboard or work station. Tasks also require the ability to perceive and discriminate colors or shades of colors, depth, texture, and visual cues or signals.  Some tasks require the ability to communicate orally.

WORK ENVIRONMENT 

Work is regularly performed without exposure to adverse environmental conditions.

The City has the right to revise this job description at any time. This description does not represent in any way a contract of employment. 

The City of Roswell, Georgia commits to a policy of equal employment opportunity for applicants and employees, complying with local, state and federal laws. The City’s policy is to employ qualified persons without discrimination regarding race, creed, color, religion, age, sex, country of national origin, marital status, disability, sexual orientation, gender identity, genetic information, political affiliation, ethnicity, or status in any other group protected by federal/state/local law.