Board Secretariat at Rlservices

At VicRoads the work you do has real impact. Our work connects people and communities. We keep Victorians moving safely and smoothly today and help them be ready for tomorrow.

VicRoads empowers our people to learn and grow– focusing on impact and innovation. We reflect the diversity of Victoria and foster clever thinking to keep you and the community moving.

VicRoads is progressing too. In August 2022, we started on a new chapter when the Victorian State Government partnered with Aware Super, Australian Retirement Trust, and Macquarie Asset Management to operate registration and licensing services on its behalf.

We work collaboratively with the Victorian State Government to ensure we fulfill regulatory requirements, deliver State projects and safeguard customer data. The Victorian State Government retains sole responsibility for road access, infrastructure and safety.

• Annual salary range: Commensurate with experience

• Employment type: Permanent / Ongoing

• Usual work location: 180 Lonsdale Street, Melbourne / Work from Home

About the opportunity

This is an exciting opportunity to play a key role in supporting strong governance and strategic direction at VicRoads. As the Board Secretariat, you will work closely with the Company Secretary to ensure the effective operation of the VicRoads Board and its Committees. You’ll contribute to maintaining high standards of corporate compliance and reporting, while also delivering professional secretariat and executive support across senior leadership. Your role will be integral to ensuring governance processes run smoothly, including the coordination of Board meetings, agendas, minutes, and regulatory obligations.

In addition, you will support the implementation and reporting of VicRoads’ Environmental, Social and Governance (ESG) Strategy, helping to ensure transparency and accountability in sustainability and ethical practices. This position offers a unique chance to contribute to a high-performing organisation that values integrity, efficiency, and community outcomes.

About you

In this role, you will provide essential governance and secretariat support to ensure the smooth functioning of the VicRoads Board and Committees. Working closely with the Company Secretary, you’ll assist with board coordination, compliance monitoring, and ESG reporting, while supporting continuous improvement in governance practices.

This position requires strong organisational skills, discretion, and the ability to manage multiple priorities in a high-trust environment.

• Experience as an assistant Company Secretary, Board Secretary, or similar profession.
• Prepare and distribute meeting agendas, shell minutes, and board materials
• Ensure compliance with governance frameworks and legal obligations
• Support collation and quality control of board papers
• Maintain statutory registers and coordinate ASIC notifications
• Assist with ESG reporting and compliance
• Manage the governance calendar and committee workplans
• Build strong relationships with Board members and internal stakeholders

Our culture

Innovation powers progress, but it doesn’t come without support. To attract, retain, and develop talented people, we reward initiative and ingenuity, foster collaboration, and offer dynamic career development. At VicRoads, we embrace diversity and inclusion and we’re proud our workforce reflects the community we work for.

What we offer

• Salary packaging, Fitness Passport & discounts to hundreds of retailers
• Opportunities for professional and personal development
• Flexible working arrangements and family-friendly practices, including 16 weeks paid parental leave

How to apply

We encourage applications from people of all genders, backgrounds and communities.

If you need any adjustments to our recruitment process or the role itself, please let us know when applying.

Please submit your application via the “Apply” button. Please note applications close Thursday 23rd October 2025.

For a copy of the Position Description please email [email protected]  

Unfortunately, applications cannot be accepted via this email.  

VicRoads is required to evidence your right to work in Australia and may ask for your consent to check records maintained by the Department of Immigration and Border Protection as well as records maintained by Victoria Police and VicRoads as part of the selection process. Information provided to VicRoads will be treated in the strictest confidence. Please note that due to legal requirements you must be predominantly located in Australia and for certain roles, predominantly located in Melbourne or Victoria.