Payroll Coordinator at undefined

Position Summary:

The Payroll Coordinator will assist with payroll generation for MEI employees and support general payroll activities, including report generation, audit preparation and/or participation, and payroll closing activities. The Payroll Coordinator will assist in responding to and process wage withholding orders, liens / garnishments, and prepare final paycheck calculations and related information. Will monitor and be an advocate for pay-processing safeguards and financial controls.

Essential Job Duties and Responsibilities:

• Assist in the function of processing payroll and perform payroll-related duties, including but not limited to full cycle payroll processing that includes multi-state considerations. Payroll is generated on a weekly and bi-weekly basis.
• Assist in processing off-cycle final pays, missed pays, or retroactive pays as needed and/or approved. Enter off-cycle per diem payments as necessary.
• Assist in processing Premium Pays, bonus, or commission pay as approved and necessary.
• Serve as backup in preparing and/or responding to garnishers, child support enforcement agencies, and others as required; process child support garnishments quickly and respond to garnishing entities.
• Assist in preparing and maintaining accurate records and generates reports of payroll transactions; including but is not limited to prevailing wage reports, payroll accounting reports, and certified payroll reporting.
• Review inactive employee information and verify separations are processed in the system weekly.
• Ensure compliance with federal, state, municipal, and/or local pay requirements, wage and hour laws, proper deductions from wages, and financial best practices.
• Assist with the verification of timekeeping information & accuracy; make corrections as necessary. Maintain accurate records and reports of payroll transactions; assist with gathering approvals for timecards - verify all hours or pay codes are entered and approved timely.
• Assist in reviewing payroll registers for discrepancies. Review new hire setup to verify the correct state tax configuration.
• Learn and be familiar with monthly union dues calculations per Union Bargaining Agreements. Monthly reporting Union dues and information as appropriate through Union and online portals with secure access.
• Assist in performing Certified Payroll reporting, and biweekly and monthly payroll reports.
• Assist with completing month-end and year-end close related responsibilities as assigned and to assure timely and accurate reporting.
• Learn the calculation and entry of non-standard earned, taxable income, entry and coding of referral, retention, or bonus payments.
• Assist with external audit inquiries as they pertain to payroll; assist in special projects as requested.
• Create specific and unique pay cards as requested. Review, enter, and approve as necessary employee-initiated banking changes or additions.
• Create, maintain, and disseminate new year payroll and holiday company calendars.
• Assist in performing year-end functions for payroll, tax, or accruals.
• Reset iPay passwords; process VOE / VOI requests; review incoming payroll mail.
• Perform regular and predictable work remotely and perform work during scheduled or agreed upon times.
• Carry out all other duties as necessary or directed.

Minimum Qualifications (Experience, Skills, and Education):

• High School Diploma or equivalent required. Some college or higher education helpful. Payroll certification relating to Business, Payroll, or finance helpful, but not required. 
• Two (2) to three (3) years’ experience with payroll generation for a national / multi-state business necessary. Certified Payroll reporting using Points North preferred. 
• Two (2) or more years of recent experience with payroll processing software, particularly ADP WorkforceNow Payroll, or other similar automated spreadsheet-based payroll system.
• Basic understanding of state tax withholding requirements, reciprocity agreements, and laws or regulations regarding garnishments, support orders, court orders, and minimum wage requirements.
• Demonstrate integrity, business ethics and have the ability to keep sensitive and confidential information. Verify requests to employee banking choices or changes.
• Familiarity with auditing practices relating to payroll, payroll cycle standards, worker’s compensation, financial or accounting tasks.
• Strong knowledge of FLSA, minimum wage / overtime and deduction regulations; knowledge of various state-level wage and hour laws necessary. 
• Intermediate understanding of MS Office, particularly Excel - creating report spreadsheets containing formulas or mathematical functions. An understanding of ADP WorkforceNow and ADP Canada very helpful.
• Good understanding of math concepts, including multiplication, division, and percents, and the ability to use numbers appropriately for bookkeeping or analyses.
• Knowledgeable with banking or ACH transactions and regulations. Experience with municipal or local income tax setup highly preferred.
• Assist with troubleshooting time or payroll issues as they arise. Perform backup and record-retention functions using software and electronic means. 
• Apply critical thinking, deductive reasoning, analyses, and written and verbal comprehension skills to interpret data and resolve varying situations.
• Must be self-motivated and self-directed, organized, plan or prioritize work activities, and work within time-constraints or deadlines.
• Have the ability to keep confidential and sensitive information, and safe-guard sensitive information.

Physical Requirements and Working Conditions:

This position is a full-time, remote position and most work will be performed in a home office setting. Hours are Monday – Friday, 8:30 a.m. to 5:00 p.m. or as necessary. The Payroll Coordinator will frequently use a computer, keyboard / mouse, cellular or office telephone, and regular business office equipment with extended periods working in a seated position. Occasional standing or walking; lifting up to ten pounds may be necessary on occasion. 

Additional Requirements:

Must be able to work in a high functioning team environment. Display the highest levels of honesty, integrity, and professionalism. Take pride in your work and in the company. Communicate openly and strive for peak performance in daily tasks. Know and deliver the quality service MEI’s customers have come to expect.

Disclaimer: This job description is intended to summarize the type and level of work performed by a Payroll Coordinator and is not an exhaustive list of all duties, responsibilities, and/or requirements. MEI reserves the right to change or modify this job description or the essential duties of the job, as necessary.

MEI is an Equal Opportunity, M/F/Disabled/Vet Preferred Employer.