Student Administrative Support Assistant II - SRC Admin at University Student Union, California State University, Northridge

UNIVERSITY STUDENT UNION
CALIFORNIA STATE UNIVERSITY, NORTHRIDGE
STUDENT ASSISTANT EMPLOYEE JOB DESCRIPTION

JOB DESCRIPTION:

Under the supervision of the Membership Services and SRC Administration Supervisor, with multiple assignments from various SRC department managers, the Student Administrative Support Assistant II is responsible for providing general office assistance in support of Student Recreation Center (SRC) Administration and its personnel.  Performs routine and non-routine tasks requiring considerable on-the-job training.

JOB DUTIES:

·         Performs general office duties including but not limited to greeting visitors, answering phones, developing and maintaining office systems, tracking information and data, typing correspondence, photocopying, scanning, faxing, filing, and other related tasks.

·         Updates and maintains department budget using Microsoft Excel

·         Serve as liaison to the USU Strategic Marketing & Communications Department by regularly checking and responding to marketing communications

·         Assist SRC staff with posting on all social media platforms for the SRC, Oasis Wellness Center, and Games Room

·         Tracks expenses by preparing and processing cash disbursements, AMEX orders, purchase orders, contracts, and invoices

·         Reconciles budget on a monthly basis and prepares quarterly budget reports

·         Stays abreast of information regarding SRC, USU, and University programs and services

·         Coordinates and assists in various trainings and meetings for the SRC advisory group

·         Handles customer-initiated requests for information

·         Ordering, logging, receiving, and storing office supplies

·         Working with established computer programs

·         Entering data, producing, and mailing reports

·         Archiving office documents

·         Maintaining and processing documents

·         Organizing back up documentation for purchases

·         Must attend required SRC and USU employee orientation and trainings, as well as, department specific trainings and meetings

·         Performs other related duties as assigned

QUALIFICATIONS:

EDUCATION

·         Must be a currently enrolled CSUN student

EXPERIENCE AND CERTIFICATIONS:

·         Previous experience and/or specialized education required

·         American Red Cross or department approved First Aid, CPR, and AED certification shall be obtained within 30 days. Training is periodically offered free of charge by the USU. Applicants unable to attend USU-sponsored training are required to obtain certification at their own expense

OTHER REQUIREMENTS
•    This position is a sensitive position as designated by the CSU. Following an offer of employment, the appointment is contingent upon successful completion of a background check and may be rescinded if the background check reveals disqualifying information and/or it is discovered that the candidate knowingly withheld or falsified information. No applicant will be denied employment solely on the grounds of a criminal offense. The nature of the offense, the date of the offense, the surrounding circumstances and the relevance of the offense to the position(s) applied for will be considered.
 

KNOWLEDGE, SKILLS, AND ABILITIES:

·         Must be self-motivated, and possess a strong initiative

·         Proficient in verbal and written communication, including effective sharing of relevant information, asking questions, listening, responding appropriately, and composing well-structured written content.

·         Excellent attention to detail, including demonstrated ability to accurately perform data entry tasks.

·         Excellent computer skills required, including proficiency in Word, Excel, PowerPoint, and Intranet.

·         Ability to independently manage multiple tasks simultaneously without close supervision and adhere to all deadlines.

·         Willingness to work in a diverse environment, maintaining a professional demeanor and appearance, adhering to work rules, following directions, using time effectively, and working productively.

·         Excellent customer service skills required.

In conjunction with this position, the Student Administrative Support Assistant II will have the opportunity to learn, develop, and acquire the following transferable skills:

ADMINISTRATIVE

·         Attention to Detail: Thoroughness in accomplishing a task through monitoring and checking work efficiently.

·         Clerical: Relating to work in an office, especially routine documentation and administrative tasks such as filing, data entry, appointment scheduling, etc.

·         Time Management: The process of managing one's time effectively and productively to complete multiple assigned tasks.

ANALYTICAL

·         Critical Thinking: The ability to think rationally and thoughtfully through a problem or project and determine the best steps needed.

LEADERSHIP

·         Reliability: Dependable in performing job-related tasks, finishing assigned projects, meeting deadlines and appointments.

INTERPERSONAL

·         Communication: The ability to effectively give and receive information.

SUPERVISION:

Supervision is provided by the Membership Services and SRC Administration Supervisor

TYPICAL WORKING CONDITIONS:

Work is primarily performed in a temperature-controlled office environment. Daily contact with members of the campus community, including students, faculty, staff, administrators and guests, is required. In addition to regularly assigned work schedule, must possess an ability and willingness to work weekends, evenings, holidays, finals weeks, and during academic interim and break periods; must be flexible, adaptable, and readily able to adjust to changes in work environment.

APPLICATION PROCEDURE:

Apply online at www.csun.edu/usu/jobs

Applications from CSUN students including first time, transfer, international, work study, LGBTQIA+, and Veterans are welcome and encouraged.

The University Student Union at California State University, Northridge is an Equal Opportunity Employer and prohibits discrimination on the basis of race, color, ethnicity, religion, national origin, age, gender, gender identity/expression, sexual orientation, genetic information, medical condition, marital status, veteran status, and disability. Reasonable accommodations will be provided for applicants with disabilities who self-disclose by contacting Human Resources.