Payroll Coordinator at Protos Security

Company: Protos Security
Job Title: Payroll Coordinator
Reports To: Director of Payroll
Location: Norwalk, CT Hybrid

Company Overview

Protos Security, a subsidiary of Security Services Holdings, is the largest technology enabled Security Officer Management company in the U.S. Headquartered in Norwalk, CT, Protos also has offices in New York, Texas, Virginia, Illinois, California, Tennessee, and Georgia, as well as international locations in Canada and the UK.

We are a game changer in the security and software industry, revolutionizing how security is managed and delivered to make the world a safer place.

Position Summary

The Payroll Coordinator will support the Director of Payroll on running multiple payrolls, ensuring pay is processed on time, accurately, and in compliance with government regulations. In addition, they will be a key member in implementing and managing ADP Payroll processes and serve as a strategic partner in developing progressive payroll solutions.

Essential Duties & Responsibilities

• Prepares and maintains accurate records and reports of payroll transactions; Maintain payroll guidelines by writing and updating policies and procedures
• Balances the payroll accounts by resolving payroll discrepancies  
• Process off cycle and manual checks when needed
• Conduct regular audits of payroll data to ensure accuracy and consistency across systems.
• Facilitates audits by providing records and documentation to auditors
• Assist in identifying inefficiencies in payroll workflows and recommend automation or process enhancements.
• Update and reconcile statements from ADP
• Document and maintain standard operating procedures (SOPs) for payroll processes
• Maintains employee confidence and protects payroll operations by keeping information confidential
• Performs other duties as assigned

Qualifications & Experience

• Minimum of 3 years of experience managing payroll and related administrative duties
• Base knowledge of applicable Federal and State HR/Payroll Laws (FMLA, FLSA, etc.) and IRS regulations that impact payroll
• Skilled in the use of payroll systems and databases and willingness to experiment and work with new technologies
• Must possess excellent written and organizational skills and be extremely flexible to meet customer deadlines, in addition to being able to work independently and prioritize multiple tasks in a changing environment with a high degree of accuracy
• Excellent processing skills and attention to detail
• Must be detail oriented and comfortable working in a fast-paced and rapidly changing environment 
• Strong math and analytical skills
• Strong Verbal Skills to liase with cross-functional teams and explain payroll concepts to non-payroll staff
• Self-motivated, independent, cooperative, flexible, creative, and responsible 
• Ability and experience working as a member of a team 
• Prior experience with multi-state locations, including California, is a plus
• Quarterly and annual payroll tax reporting and reconciliation
• Extensive knowledge of the payroll function including preparation, balancing, internal control, and payroll taxes
• A collaborative and flexible style, with a strong service mentality. Needs to be seen as a team player who is committed to lifelong learning

Why You’ll Love Working With Us

At Protos Security, we are a community of driven professionals working together to make the world safer through technology and service. Here is what you can expect:

• Purpose Driven Work – Every role contributes to building smarter, more secure environments
• Growth Opportunities – Mentorship, cross functional projects, and career development
• Collaborative Culture – Open communication, respect, and team first thinking
• People First Values – Inclusive culture and generous employee support

Benefits Include:

• Competitive compensation 
• Health, Vision, Dental, and Life Insurance 
• Employee Assistance Program 
• FSA / HSA 
• 401(k) with employer contribution 
• Excellent Paid Time Off (24 days) 
• Collaborative work environment (and great coffee!) 

Travel:

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The employee must occasionally lift and/or move up to 10 pounds. Prolonged periods of sitting at a desk and working on a computer.

While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel and talk or hear. The employee is frequently required to reach with hands and arms. The employee is occasionally required to stand, walk, climb or balance; stoop, kneel, crouch, or crawl, and taste or smell.

Work Environment:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually moderate.

We are an Equal Opportunity Employer. All qualified applicants will receive consideration without regard to race, color, religion, sex (including pregnancy, sexual orientation, or gender identity), national origin, age, disability, genetic information, or any other protected status under applicable law.